Purchase Head (Central Procurement & Infrastructure)

Job Title:

Location:

Department:

Reporting To:

Position Summary

The Purchase Head is entrusted with leading and managing procurement across large-scale infrastructure projects and institutional maintenance operations. This includes construction procurement for academic buildings, medical hospitals, hostels, and all associated utilities, as well as sourcing materials and services for day-to-day campus upkeep. The position demands strong strategic planning, vendor management expertise, budgetary discipline, and a sound understanding of regulatory requirements applicable to educational and healthcare institutions.

Core Responsibilities

1.       Infrastructure Procurement Oversight

Manage procurement activities for new constructions such as teaching blocks, laboratories, hospital buildings, hostels, auditoriums, and utility areas. Source all essential civil and finishing materials—cement, steel, bricks, tiles, sanitary ware, paints, and more—ensuring quality and compliance with architectural plans and standards.

2.       Hospital Infrastructure Procurement

Lead purchases required for setting up clinical departments, operation theatres, diagnostic rooms, and patient care areas. Coordinate closely with biomedical and hospital planning teams to procure sterile-grade fittings, anti-bacterial flooring, laminar flow systems, medical gas infrastructure, and lead-lined shielding for radiology.

3.       Repair, Maintenance and AMC Procurement

Ensure timely procurement of spare parts, tools, and services for uninterrupted campus operations. This includes maintenance of HVAC systems, plumbing, DG sets, elevators, RO plants, and medical utility infrastructure. Finalize Annual Maintenance Contracts (AMCs) for high-value equipment with well-defined SLAs.

4.       Tendering and Vendor Management

Prepare tender documents, solicit vendor quotes, conduct comparative analysis, and finalize contracts. Negotiate favorable terms and vet vendors for compliance, reliability, and service quality. Maintain an updated vendor database categorized by expertise, past performance, and regional coverage.

5.       Regulatory and Institutional Compliance

Ensure that all procurements meet standards set by accreditation bodies such as NMC, NABH, Pollution Control Board, and Fire Safety authorities. Maintain comprehensive documentation including purchase orders, delivery records, inspection certificates, and warranty information to support audits and inspections.

6.       Inventory and Material Handling

Implement efficient inventory systems for material receiving, storage, movement, and tracking across construction sites and campuses. Collaborate with store officers to manage stock levels, ageing analysis, material issuance, and avoid excess procurement or redundancy.

7.       Budget and Cost Controls

Work in alignment with the finance department to ensure procurement within approved budgets. Track price variations, identify cost-saving alternatives, and prevent leakage through vigilant monitoring of invoicing and payment cycles.

8.       Team Leadership and Operational Coordination

Supervise procurement officers, assistants, and stores staff across multiple locations. Provide operational guidance, enforce documentation standards, and lead training on procurement systems and compliance protocols. Ensure seamless coordination with civil, electrical, biomedical, finance, and admin departments.

9.       Emergency and Fast-Track Procurement

Establish procedures for handling urgent purchase needs arising from breakdowns, inspection readiness, or compliance mandates. Utilize local vendor networks and negotiation skills to expedite deliveries without compromising quality.

10.  Technology and Data Intelligence

Use ERP systems for tracking purchase orders, vendor performance, material consumption, and budgeting. Generate reports and dashboards to assess purchasing trends, cost variations, and operational efficiency.

Qualifications and Experience

• Bachelor's degree in Civil Engineering, Construction Management, or Procurement; MBA preferred
• Minimum 15–20 years of experience in institutional procurement, especially in medical college and hospital setups
• Strong knowledge of construction materials, hospital infrastructure requirements, and regulatory standards
• Proven experience in vendor negotiation, ERP handling, documentation control, and audit management
• Ability to manage multi-location operations under tight timelines and compliance scrutiny

Working Conditions

Working Hours:

Accommodation:

Salary:

Leave Policy:

Probation Period:

Notice Period:

Scope: