Procurement Executive

Executive:

Senior Executive:

Assistant Manager:

Manager:

Requirements

Role Overview:

Procurement professionals

raw materials, herbal extracts, excipients, consumables, and packaging materials

day-to-day procurement operations

strategic sourcing, cost control, and vendor development

Key Responsibilities:

(Responsibilities Vary By Role Level)

For All Levels:

• Source raw materials, consumables, and packaging materials as per production plans and forecasts
• Generate and track Purchase Orders (POs) in ERP and ensure timely procurement
• Identify and maintain a robust vendor base, ensuring best price, quality, and delivery timelines
• Coordinate with production, QA, warehouse, and accounts for seamless inward and GRN processing
• Follow up with suppliers for order confirmations, dispatches, and documentation (COA, MSDS, etc.)
• Maintain material master data, lead times, pricing, and supplier ratings in ERP
• Ensure procurement complies with GMP, FSSAI, and internal quality standards
• Resolve supply issues, material rejections, or delays promptly
• Maintain documentation for internal and external audits (vendor approvals, certifications, etc.).
  

Additional Responsibilities for Assistant Manager / Manager Roles:

• Develop and implement procurement strategies aligned with company goals and budgets
• Negotiate long-term contracts, annual rate agreements, and credit terms with key suppliers
• Monitor market trends, cost fluctuations, and alternate sourcing opportunities
• Lead vendor qualification and evaluation processes with QA/QC teams
• Analyze procurement KPIs - cost savings, supplier performance, OTIF, and material availability
• Ensure availability of materials while minimizing inventory holding costs
• Collaborate on new product development sourcing and technology transfer projects
• Drive cost reduction initiatives without compromising on quality or timelines
• Manage procurement audits, SOP development, and team training
  

Qualifications & Experience:

• B.Sc / M.Sc (Chemistry, Life Sciences), B.Pharm / M.Pharm, or B.Com / MBA in Supply Chain or Materials Management
• Experience in herbal extract, nutraceutical, or pharmaceutical procurement is highly preferred
• Strong negotiation, communication, and vendor management skills
• Familiarity with ERP systems (SAP, Tally, Oracle, etc.) and MS Excel
• Knowledge of regulatory requirements, COA validation, and material specs is a plus