Personal Assistant to CEO

Position Overview

We are seeking a proactive and highly organized Personal Assistant to the CEO. This role requires a dynamic individual capable of managing diverse responsibilities, including HR tasks, organizing CEO meetings, ensuring proper project reporting, handling client interactions, and coordinating meetings. The ideal candidate will act as a bridge between the CEO and other stakeholders, ensuring smooth operations and effective communication.

Key Responsibilities

1. HR Management:

• Assist in recruitment processes, including shortlisting candidates, scheduling interviews, and maintaining employee records.
• Support HR initiatives such as onboarding, training, and employee engagement activities.
• Ensure compliance with HR policies and procedures.

2. Meeting Setup:

• Schedule, coordinate, and prepare for CEO meetings with internal teams, clients, and stakeholders.
• Create and distribute meeting agendas, take minutes, and follow up on action points.
• Manage the CEO's calendar, ensuring efficient time management and conflict-free scheduling.

3. Project Reporting:

• Monitor ongoing projects, gather progress updates, and compile detailed reports for the CEO.
• Track deadlines and ensure timely completion of deliverables.
• Collaborate with team leads to address project challenges and ensure transparency.

4. Client Handling:

• Serve as the first point of contact for clients, maintaining a professional and courteous demeanor.
• Address client inquiries, resolve issues, and escalate concerns when necessary.
• Build and maintain strong relationships with key clients.

5. Meeting Coordination and Follow-up:

• Organize client and team meetings, ensuring all required resources are in place.
• Provide meeting summaries and follow up on pending tasks or decisions.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Proven experience as a Personal Assistant, HR Coordinator, or similar role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in office tools like Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
• Ability to maintain discretion and handle confidential information.
• Problem-solving mindset and a proactive approach to work.

Key Attributes:

• Detail-oriented with strong time management skills.
• A collaborative team player who can also work independently.
• Adaptability and willingness to take on diverse responsibilities.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work closely with the CEO and contribute to the company’s strategic growth.
• A dynamic work environment with opportunities for personal and professional growth.

Application Process:
Interested candidates can send their resumes and a cover letter to ganga@indoage.com with the subject line "Application for Personal Assistant to CEO."

Job Type: Full-time

Pay: ₹10,485.26 - ₹15,000.00 per month

Ability to commute/relocate:

• Kasba, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Shift availability:

• Day Shift (Preferred)
• Night Shift (Preferred)
• Overnight Shift (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person