1236 Office Management Jobs - Page 39

Responsibilities: * Manage office operations & staff * Coordinate meetings & events * Ensure facility maintenance & safety standards * Oversee administrative tasks & processes * Maintain records & databases Provident fund Travel allowance Employee state insurance Sales incentives Mobile bill reimbursements Job/soft skill training

Looking for an admin executive handling day to day office activities. Location- Pune Working- Mon to Frid Gender- Female only

Administrative Executive Job Overview: We are seeking a proactive and organized Administrative Executive with strong communication skills to support our operations and serve as a key liaison with our US-based clients. While this role involves general office administration, the primary focus will be on managing communication, data coordination, and task execution in collaboration with our clients. Key Responsibilities: Client-Facing Duties (Primary Focus): Serve as the main point of contact between the operations team and US clients. Communicate professionally with US clients via email and virtual meetings. Attend and participate in client meetings to understand task requirements, manage data, and ensure alignment with deliverables. Coordinate with internal teams to relay client expectations, deadlines, and updates effectively. Administrative & Operational Support: Oversee and maintain daily office operations to ensure efficiency. Manage inventory of office supplies and place orders as needed. Organize and schedule meetings, appointments, and internal communications. Provide administrative support to managers and staff, ensuring smooth workflow. Prepare, edit, and distribute documents, reports, and professional correspondence. Maintain and update both electronic and physical filing systems. Ensure data accuracy and completeness across databases and spreadsheets. Coordinate domestic and international travel arrangements for employees. Assist in the planning and logistics of company events, team meetings, and team-building activities (including venue booking, catering, and transportation). Qualifications: 1 to 3 years of proven experience as an administrative assistant, virtual assistant, or office admin assistant. Knowledge of office management systems and procedures. Proficiency in MS Office (MS Excel and MS Word, in particular). Excellent time management skills and ability to multitask and prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Discretion and confidentiality.

Basic/ Essential Qualifications: * Bachelors degree in business administration, communication, or a related field. * Excellent written and verbal communication skills are crucial for interacting with executives, colleagues, and clients. * Efficiently managing time and prioritizing tasks is essential for meeting deadlines and keeping executives informed. Desirable skillsets/ good to have: * Strong organizational skills are needed to manage calendars, schedules, and projects effectively. * Ensuring accuracy and thoroughness in all tasks, from preparing presentations to handling correspondence, is important. * The ability to anticipate and address potential issues is valuable for providing effective support. * Previous experience in administrative or office management roles is highly desirable. Purpose of the role To manage the executives schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. Accountabilities Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests. Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive. Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion. Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks. Management and facilitation of senior executive members meetings. Analyst Expectations To meet the needs of stakeholders/ customers through specialist advice and support Perform prescribed activities in a timely manner and to a high standard which will impact both the role itself and surrounding roles. Likely to have responsibility for specific processes within a team They may lead and supervise a team, guiding and supporting professional development, allocating work requirements and coordinating team resources. They supervise a team, allocate work requirements and coordinate team resources. If the position has leadership responsibilities, People Leaders are expected to demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard. The four LEAD behaviours are: L - Listen and be authentic, E - Energise and inspire, A - Align across the enterprise, D - Develop others. OR for an individual contributor, they manage own workload, take responsibility for the implementation of systems and processes within own work area and participate on projects broader than direct team. Execute work requirements as identified in processes and procedures, collaborating with and impacting on the work of closely related teams. Check work of colleagues within team to meet internal and stakeholder requirements. Provide specialist advice and support pertaining to own work area. Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to. Deliver your work and areas of responsibility in line with relevant rules, regulation and codes of conduct. Maintain and continually build an understanding of how all teams in area contribute to the objectives of the broader sub-function, delivering impact on the work of collaborating teams. Continually develop awareness of the underlying principles and concepts on which the work within the area of responsibility is based, building upon administrative / operational expertise. Make judgements based on practise and previous experience. Assess the validity and applicability of previous or similar experiences and evaluate options under circumstances that are not covered by procedures. Communicate sensitive or difficult information to customers in areas related specifically to customer advice or day to day administrative requirements. Build relationships with stakeholders/ customers to identify and address their needs.

We are looking for Sr Executive Assistant in a leading IT company in kochi, Preferred female candidates with excellent communication and co-ordination skills The ideal candidate will have the ability to manage multiple tasks efficiently,

Key Responsibilities: Administrative & Records Management Facility & Maintenance Oversight Procurement & Inventory Technical Support & IT . Event & Vendor Coordination Health insurance Provident fund

Glowria Lifecare Pvt. Ltd. is looking for Admin Officer to join our dynamic team and embark on a rewarding career journey. Oversee administrative operations and activities. Ensure compliance with administrative policies and procedures. Collaborate with cross-functional teams and stakeholders. Monitor and report on administrative performance. Prepare and maintain administrative documentation and reports. Provide support and guidance to administrative staff.

Based on experience and previous salary withdrawals 6-day rotational shift (including Sundays) 9:00 AM to 7:00 PM Job Description: We are looking for a highly organized and proactive Office Admin to manage our office operations and provide administrative support. The ideal candidate will ensure smooth office operations, handle scheduling, maintain office supplies, and assist with day-to-day administrative tasks. Key Responsibilities: Manage office supplies and inventory Coordinate office activities and maintain office equipment Handle phone calls, emails, and scheduling meetings Assist with HR and finance-related administrative tasks Ensure a smooth office environment and liaise with external vendors Provide support to other teams as needed Required Skills & Qualifications: Education : High school diploma or bachelor s degree preferred Strong organizational and multitasking skills Proficient in MS Office Suite Good communication and interpersonal skills Ability to work independently and as part of a team

The Operations Associate will support the day-to-day operational functions This role is critical to ensuring smooth backend processes, efficient delivery of educational services, student and educator satisfaction, and scalability of business operations Youll work closely with cross-functional teams including product, content, sales, and customer success to ensure operational excellence Assist in managing office operations and ensure the efficient functioning of daily activities Maintain and organize office files, records, and documentation Assist in preparing reports, presentations, and official communications Provide support in scheduling meetings, appointments, and events Assist in student admissions, enrollment processes, and documentation Support faculty members in printing, scanning, and distributing study materials Maintain accurate and up-to-date records of administrative activities Assist in document verification, filing, and retrieval processes Assist in examination coordination, including seating arrangements and distribution of materials

Office Management: Manage and maintain the office\u2019s day-to-day operations, ensuring the office environment is clean, organized, and well-equipped. BMS Operation: Proficient in managing and optimizing BMS operations including lighting and FAS. Routine inspections and preventative maintenance should be coordinated with the BMS operator. EB Consumption Validation: Validate electricity consumption by cross-checking with the daily reading to ensuring accuracy and identifying potential issues. HVAC & Chiller Operations: Oversee the operation of HVAC systems and chillers, ensuring they function efficiently and maintain comfort levels in the office environment. Water Consumption Validation: Monitor and validate water consumption against the reading to ensure accurate usage tracking. Asset management: Maintain assets along with their attributes and movement, from procurement to the disposal. Compliance Documentation: Organize and maintain filing systems (both physical and digital). Ensure that all compliance-related documents are properly filed and easily accessible when needed. Coffee Machine Handling: Ensure the smooth operation and maintenance of the office coffee machine. Security & Safety Compliance \u2013 Ensure safety standards, fire safety measures, and emergency protocols. Maintenance Planning & Scheduling \u2013 Develop preventive and corrective maintenance plans for HVAC and other critical systems. Vendor Management: Liaise with vendors and suppliers for office supplies, maintenance services, and other operational needs. Expense Management: Monitor and report on office expenses and budgets. Ensure timely processing of invoices, reimbursements. Communication: Serve as the primary point of contact for internal and external communication. Answer phones, emails, and other inquiries, directing them to appropriate personnel. Team Support: Provide administrative support to other departments, ensuring smooth collaboration across teams. Event Planning: Assist with organizing company events, meetings, and conferences, including logistics, scheduling, and coordination. Required Qualifications: Candidate with a one month notice period can apply 3-5 years of proven experience in an administrative or office management role. Familiarity with HVAC, chiller operations, and VFD handling (preferred). Previous experience in preparing documentation for audits is a plus (preferred). Experience in tracking and validating utility consumption, including water and electricity (preferred). Knowledge of basic office finance procedures, such as invoicing and budgeting. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks and manage multiple projects simultaneously.

CORE RESPONSIBILITIES Handling incoming calls and other communications. Managing filing system. Recording information as needed. Greeting clients and visitors as needed. Updating paperwork, maintaining documents, and word processing. Cleaning pantry area on a regular basis. Performing general office duties. Coordinating events as necessary. Maintaining office equipment as needed. Creating, maintaining, and entering information into databases. ADDITIONAL RESPONSIBILITIES 1. Administrative tasks Maintaining and updating a sheet/log of all the Stationery, files in the office space. Asset management in terms of sheet/log creation and update. It would also include restocking assets in case the need arises. 2. Miscellaneous Engaging in tasks related to photocopying, printing work, and other errands as required. Maintaining a sheet/log of bills due for payment and also engaging in the payment of bills. Engaging in outdoor duties as per needed. Role & responsibilities Preferred candidate profile

Location : Andheri, Mumbai Main Goal of the Role: The Executive Assistant plays a crucial role in ensuring smooth and efficient operations for the founders and senior team. You will be responsible for managing executive schedules, travel, communication, and essential administrative duties that allow the leadership to focus on high-level strategy and business growth. Key Responsibilities: Executive Support: - Travel Coordination: Manage end-to-end domestic and international travel arrangements for the founders and senior team members. Ensure seamless booking, accommodations, transportation, and itineraries. - Calendar & Meeting Management: Organize and prioritize the founders' calendars. Schedule meetings, appointments, and conferences to optimize their time. - Expense & Billing Management: Oversee credit card bill payments, travel reimbursements, and maintain accurate records of all financial transactions. - Confidentiality: Maintain discretion and confidentiality in all dealings related to the founders and sensitive business matters. Admin Support: - Vendor & Supplier Coordination: Manage relationships with office vendors, suppliers, and service providers to ensure smooth office operations. - Office Operations Management: Oversee the office environment, including office boy/housekeeping duties and maintenance of an organized and efficient workspace. - Document Management: Organize and maintain company documents (both physical and digital) for easy retrieval and compliance. - Scheduling & Logistics: Handle logistics for meetings and travel, ensuring all details are managed proactively and on time. Executive Assistance & Reporting: - Prioritization & Task Management: Assist in managing and prioritizing tasks for the founders, ensuring key business operations are executed effectively. - Meeting Preparation & Follow-Up: Prepare meeting agendas, take minutes, and ensure follow-up on action items to ensure efficient workflow. - Communication Liaison: Serve as the point of contact for internal and external communications, facilitating smooth information flow. - Report Compilation: Assist in preparing reports, presentations, and key documents for senior management and clients. Core Competencies: - Organizational & Time Management Skills: Ability to efficiently prioritize and manage multiple tasks while ensuring deadlines are met. - Communication Skills: Exceptional verbal and written communication skills for clear interaction with stakeholders. - Confidentiality & Ethics: High level of integrity and discretion in handling confidential information. - Adaptability: Ability to thrive in a fast-paced start-up environment, adjusting to new challenges and priorities. - Multitasking Ability: Strong multitasking skills with the ability to handle competing priorities effectively. Who Should Apply? - Experience: 5-15 years of experience in an Executive Assistant or administrative role with a focus on executive support. - Skills: Strong organizational, communication, and time-management skills. - Previous Experience: Proven track record in handling executive-level coordination, travel, and office administration. - Personality: Proactive, resourceful, and eager to learn with a high level of professionalism. - Work Environment: Comfortable working in a fast-paced, collaborative environment with no office politics.

Role & responsibilities : Responsible for setup and smooth functioning of office location. Ensure proper housekeeping, security, and safety at each office location. Ensure smooth functioning of all Mechanical, Electrical, Plumbing installations and Civil works pertaining to the facility. Governing and supervising maintenance and upkeep of organizational assets like office premises, guesthouses, cafeterias, parking space etc. Oversee Reception, Cafeteria and Pantry operations. Responsible for timely office maintenance (replacements, repairs, etc.) and upkeep of equipment, cleaning, housekeeping and maintenance of plumbing & sanitary systems. Liaising with building management, contractors, and interior decorators as and when required for existing set-up, new operations, or movement to new facilities. Identifying viable properties for Office Space, Guest Houses etc. and finalizing lease/rental deeds. Negotiating with & finalizing Service Agreements with reliable contractors for execution of servicing works as per budgeted parameters. Handling negotiations and contract management in the form of purchase orders, work orders etc. Overseeing the travel desk and related process, policies, and guidelines - hotel accommodation, air & train tickets, firm approved cab/taxi booking Identifying & developing vendor source for cost effective purchases and reduction in delivery time. Liaising with external agencies, contractors, and materials department for procurement of materials. Assessing of the performance of the vendors based on various criterions such as percentage for rejections, quality improvement rate, timely delivery, credit terms etc. Implementing stringent security network and security measures for the safety of high-value assets and material. Preparing SOPs (Standard Operating Procedures) for Asset Management entailing security, monitoring security services. Recommending passive & active protection measures. Coordinating with insurance agencies for securing protective cover for company assets. Preparing and supervising maintenance of statutory records. Orders and receives invoices, distributes according to cost centers. Track vendor payments and ensure timely billing for all service partners. Generate MIS for operations. Oversee timely issuance of Access Cards & maintenance of access control systems. Store Management- maintenance / issuance of items, stock taking etc. Coordinating & organizing various activities like seminars, conferences, team activities, and recreational activities. Other related Areas: Pest Control, Medical Services, Office stationery and Courier Managemen

Any Graduate Only Male Candidates preferred 2-3 Years Experience required from same background must have good experience in Advance Excel Pivot table V lookup H lookup Required Candidate profile Age limit -30

Assist with daily office tasks including data entry, managing emails, preparing documents, maintaining records, coordinating communication, and supporting administrative activities to ensure smooth office operations. Required Candidate profile Organized female graduate with basic computer skills (Excel, Word, Email). Reliable, detail-oriented, and preferably from nearby locations. Ready to support office operations efficiently.

Responsibilities: * Manage office supplies inventory * Maintain accurate records & files * Coordinate meetings & events * Provide exceptional customer service * Oversee day-to-day operations

we are hiring for the post of office coordinator for Sukhoi academy, Faridabad, office timings will be 9 am to 6 pm and 6 days working, the candidate must have to experience of 2 to 4 years, and candidate must have the knowledge of front office, computer skills, office coordination and follow ups.

Job Requirements Job Description Summary Advises on HR policy and assists with implementation of HR procedures and processes. The role spans more than one area of functional specialization within the human resources function, such as compensation, benefits, labor relations, etc. Participates in the recruitment process, assists in career development issues, investigates and resolves day-to-day employee relations problems, conducts salary administration tasks, provides advice to managers on the wages, advises line managers on personnel procedures and precedents. Job Description 1. Compliance IR: Ensure all factory compliances e.g. ER I, Half yearly returns, Annual return. Maintain Statutory Registers and Returns. Liasoning with Labour Office, DISH Office, PF, ESIC, LWF. Review agreements and extension from time to time. Handling PF related queries and PF/ESIC compliances. Track Over time and work closely with Production teams and ensure its compliance as per statutory limit. Compliances tracking. Maintain discipline on the shop floor and resolve employee queries. Establish shop floor connect and grievance redressal Disciplinary actions e.g., Show cause and domestic Inquiry process 2. General Administration: Oversee Canteen management, Employee Transportation, Security, Housekeeping of factory location Oversee office management activities: Gardening, stationary, courier, telephone, coordination, AMC, provisions, vendor invoice and payment etc. Ensure Mediclaim and Annual Health Check-up in co-ordination with agency Ensuring zero accident safe working conditions in the plant Follow EHS guidelines for cleanliness, safety security of natural resources Handling Courier management Maintaining Documents and other important registers e.g. Visitor management system Processing monthly bills for different vendors and admin related activities. 3. Payroll : Responsible for daily attendance updates in system. Responsible for processing monthly salary and wages on time. Updating Employees movement (Hiring/ Separation/ Leaves/ Personal details in System, Workday) Updating of Employee Master (Hiring process for new joinees/ confirmation/ probation/separation /termination) of all company roll employees in System/ Workday. Preparation and Distribution of various letters e.g. Appointment letter, confirmation letter, trainees letter, transfer letter, relieving letter to employees on a timely basis. Responsible for complete exit formalities while separating the employee i.e. full final amount, clearance, relieving certificates, and exit interview. Support Plant HR Head in preparation of various MIS e.g. monthly MIS for the plant. Co-ordination of various welfare activities 4. Casual Labour Management : Arrangement Deployment of contract labour as per requirement of various functions in plant Coordinating with Induction training and its record for casual manpower, NAPS, Apprentices Ensuring CLM compliance billing formalities of all contractors Monitoring attendance of contract labours. Attendance of Apprentices, NAPS and other floating manpower. 5. Others: Coordinate for Engagement Activities in Plant Assist immediate manager to ensure statutory compliance Monitoring and issuing Identity Cards to employees. Monitoring Printing / Stationary of HR Dept. Monitoring updating Long Service Award/Gratuity data in system. Co-ordination of various welfare activities. Maintaining Training records as per Unifrax requirement. Assist immediate managers for various other HR activities

We are looking for an Executive Assistant provides high-level administrative support, Technology proficiency ,managing schedules, coordinating meetings, and assisting with project management., must ensure smooth office operations and prioritize tasks

Company Summary "First American (India) is a GCC (Global Capability Center) of the First American Financial Corporation (NYSE: FAF) family of companies. FAI is a proud member of the FORTUNE 500 companies and has been amongst the Fortune 100 Best Companies to Work For list for eight consecutive years. First American Financial Corporation provides comprehensive title insurance, closing/settlement, property data and technology solutions. First American (India) creates quality solutions for its customers by combining software, back office, and knowledge processing operations to fulfill First Americans business requirements. Our priorities are our employees, customers, and shareholders - in that order. First American (India) has been ranked amongst Indias Best Companies To Work For 2023: Listed amongst the Top 100 by Great Place To Work India, FAI is also certified Best Workplaces for Women and Workplace with Inclusive Practices. Specialized Business helps homebuyers and sellers, real estate agents and brokers, mortgage lenders, commercial property professionals, homebuilders and developers, title agencies and legal professionals close transactions. Specialized Business Functions, services Direct, Agency customers and Third-Party affiliates in the areas of Escrow, Settlement, Closing, Funding and Title Services. Job Summary The National Title Assistant Group (NTAG) is comprised of elite team members of GOST Specialized Services. They provide high quality support to an NCS Office by assisting with title related processes and specific office language, while adhering to standard operating procedures and company policies. Essential Functions Able to decipher complex requests Attention to detail Multitask and prioritize a large volume of work Identifies needs of office and proactively suggest process improvements and efficiencies Works together with office contacts to ensure accuracy. Outstanding communication skills including written and verbal Job Complexities Accurate product must be delivered in a time-sensitive manner. Exercises judgment within company regulations, policy, and practices to determine appropriate action. Follows office/group processes and procedures. Achieves set objectives of office and group Errors may cause delay to our partner Interactions will be widespread throughout the division, clients, and business partners Supervision Received or Extended No responsibility for the supervision of others Works under guidance and supervision of local, team, and office management Actively contributes to the results of an office and works towards achieving group goals and objectives. Knowledge and Skills/Technology Used Strong customer service Attention to detail Critical thinking Problem solving skills Excellent verbal and written communication Ability to organize and prioritize submitter requests Knowledge and experience with FAST/ClarityFirst applications Knowledge and experience with Microsoft Office and Teams Typical Education High School diploma or equivalent College or University studies is a plus Banking and/or accounting experience is a plus Prior experience in the Title and/or Escrow industry preferred but not required Typical Range of Experience One(+) year of title related experience. Extensive training will be provided by group management Educational Qualification and Experience: Bachelor s degree or equivalent combination of education Professional work experience of 1+ in Title Domain

Manage office supplies inventory and place orders as necessary. Organize and schedule meetings and appointments with the vendors. Vendor management Property management Corporate events Festival celebration Maintain the office condition and arrange necessary repairs. Security and Housekeeping management Assist in the onboarding process for new hires. Assist in the exit process of an employee Address employeesqueries regarding office management issues. Attendance management and reconciliation Employee engagement activities Domestic and international travel management- Like VISA, flight, Hotel, Forex etc. Renewal and realignment of Group and Parent Renewal of Liabilities insurance Liaise with SEZ compliances Govt and non-Govt compliances Reimbursement and Petty cash and mobile recharge management Meetings and Client visit Rainbow Plaza office Tenant complaints management Liaise with facility management vendors, including cleaning, catering, and security services. Required Skills: Proven experience as an Office Administrator, Office Assistant, and relevant role. Knowledge of office management responsibilities, systems, and procedures. Proficiency in MS Office (MS Excel and MS Outlook, in particular). Excellent time management skills and ability to multitask and prioritize work. Attention to detail and problem-solving skills.

*Manage calls & visitors *Support admin tasks, improve office procedures, handle reports, purchases, inventory & expenses *Oversee housekeeping, stationery, petty cash, billing & ensure smooth office operations, including maintenance and renovations Required Candidate profile *Experienced Administrative Executive with strong office management, Google Workspace skills, effective communication, problem-solving, team leadership & expertise in improving operational processes.

We are seeking a proactive and detail-oriented Office Assistant to support daily administrative operations and contribute to the smooth and efficient running of the office. Key Responsibilities: Handle and manage all incoming and outgoing correspondence, including emails, letters, and packages. Assist with general office duties such as filing, data entry, and maintaining office supplies. Schedule appointments and meetings, and manage calendars as needed. Supporting in administrative tasks and special projects as assigned. Prepare and maintain accurate minutes of meetings, ensuring timely distribution and proper follow-up on action items. Experience: Minimum 2 Years of Experience in office related work. Working knowledge of Basic computer applications, particularly Microsoft Office (Word, Excel). Last Date of Apply : 08th June 2025

We are seeking a proactive and detail-oriented Assistant to support daily administrative operations and contribute to the smooth and efficient running of the office. Key Responsibilities: Strong drafting skills, including the ability to prepare office notes, memos, and other official communications. Handle and manage all incoming and outgoing correspondence, including emails, letters, and packages. Assist with general office duties such as filing, data entry, and maintaining office supplies. Schedule appointments and meetings, and manage calendars as needed. Supporting in administrative tasks and special projects as assigned. Prepare and maintain accurate minutes of meetings, ensuring timely distribution and proper follow-up on action items. Experience: Minimum 2 Years of Experience in office related work. Working knowledge of Basic computer applications, particularly Microsoft Office (Word, Excel). Educational Qualification: Bachelor's degree (Minimum second division) in any discipline from a recognized university. Candidates holding HS-CIT A or HS-CIT A+ certification will be given preference. Last Date of Apply : 08th June 2025

Responsibilities: Enter, maintain & organize data in a computer Handle day to day office activities Answer phone calls and manage emails Discuss with clients regarding various packages, flights and travel related queries.