1236 Office Management Jobs - Page 37

Title We are looking for an experienced Facilities and Office Services supervisor to support the Regional Facilities Manager in leading our India Facilities. This role is part of our Global Facilities leadership team, and will ensure all Facilities services (Office Services, Administration, Property Management and Office Project oversight) are delivered in a timely and professional manner Overview Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries. Responsibilities The supervisor will support the following tasks in our India location, as well as support ongoing expansion within India and any future location(s): Office Services Line management of India based Facilities associates who support overall office administration, finance and other support services; Vendor oversight for recurring services and projects, supports Regional Facilities Manager with vendor performance management and new vendor selection process; Responsible for oversight and inspection of India office conditions, creates action plans for correction/maintenance as necessary; Office Administration Works closely with finance, legal, HR and IT to manage overall office administration services, ensures team is processing tasks in a timely manner; Supports Regional Facilities Manager with keeping Work Order System, Project and other Trackers current and accurate; Supports overall office security initiatives, and provides training and coaching to correct security gaps for the India office location(s); Supports Business Continuity program for India, creates incident reports when needed; Property Management Develops working relationship with landlord(s) and property/building manager(s) to ensure our associates and visitors have a safe, secure and clean building; Responsible for promoting use of our Facilities Asset Management system (FMX), and ensuring maintenance records are accurate and closed out as completed; Provides oversight of local vendor services (Housekeeping, Breakroom/Beverages, Maintenance) to ensure appropriate level of service is achieved; Office Project Management Works closely with Regional Facilities Manager on project management for space changes, remodels, fitout and expansions as assigned; Provides local oversight of project vendor, creates status reports, photos and other details as directed by the Regional Facilities Manager Qualifications Bachelor's Degree and at least 5 years of Facilities industry experience, prior line management experience; Able to handle manual duties and perform regular facilities inspections; Pro-active, independent, able to work with minimal supervision and perform under pressure; Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems; Excellent in English verbal and written communication skills in dealing with stakeholders from diverse backgrounds; Willing to travel between location(s) as business needs require. People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today. The work we’ve done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future. Medpace Perks Flexible work environment Competitive compensation and benefits package Competitive PTO packages Structured career paths with opportunities for professional growth Company-sponsored employee appreciation events Employee health and wellness initiatives Awards Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024 Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility What to Expect Next A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

Key Responsibilities: Manage calendars, appointments, meetings, and travel arrangements Coordinate internal and external communication on behalf of the reporting manager Draft emails, reports, and documentation as required Maintain confidentiality and handle sensitive information with discretion Assist in planning and execution of meetings, including preparing agendas and minutes Follow up on action items and ensure timely completion Provide general administrative support and ensure smooth daily operations Handle office tasks such as filing, data entry, and correspondence Required Skills and Qualifications: Bachelors degree in any discipline 24 years of experience as a Personal Assistant or in an administrative role Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) High level of discretion, integrity, and professionalism Ability to adapt quickly in a dynamic work environment.

Work Dynamics (Integrated Facilities Management) OVERALL ROLE This position is responsible for creating Delight by breeding a Customer-Centric Experience for occupants of a large upscale modern office with the focus on providing outstanding Experience in the Workspace. Incumbent will have a deep understanding of the Workspace and the surrounding areas and become the single point of contact for daily Workspace needs on the office floors and a counsel to the employees present. Ideal Experience Bachelor s degree/ Degree in Hotel Management, business or other related field; Experience of 1 - 3 years in hospitality - hotel & aviation Industry / Coworking spaces Able to adapt in a fast-paced working environment and versatile in meeting client changing needs and requirements Proficient in MS Office suite Excellent communication verbal and written. MAJOR RESPONSIBILITIES Establish direct relationship with the employees working from the office Single Point of Contact of employees working from office for issues resolution & workspace change within the premises Respond and close all service tickets and feedbacks within defined SLA Shares observations regarding any misalignment to defined guidelines for using office amenities for (incl. data from housekeeping and engineering teams) Have periodic connects with all point of contact of different business to understand their perspective of service Plan and execute employee engagement events in line with client expectations Consolidate feedback to management team regularly for ongoing improvement implementation Report any concerns or patterns in employee feedback periodically to assistant workspace experience manager Actively encourage an environment that supports teamwork, co-operation, performance excellence and personal success Drive Client specific initiatives such technology roll-outs, benchmarking, best practices etc. Ensure operations are aligned to financial processes and controls are adhered to at all times to achieve good financial management.

Job Summary: We are looking for a proactive and responsible Administrative Executive to manage day-to-day office operations and assist in ensuring the smooth functioning of workplace activities. The ideal candidate should be organized, flexible, and capable of handling both administrative and support tasks efficiently. Key Responsibilities: Monitor daily housekeeping activities, ensuring the maid is maintaining cleanliness in all office areas, including restrooms. Coordinate with the water supply vendor to ensure timely refilling of drinking water cans. Visit local stores (e.g., D-Mart) to purchase office cleaning supplies like floor cleaners, toilet cleaners, handwash, room fresheners, etc. Travel to CTC Secunderabad for basic laptop or computer repair tasks when required. Assist with monthly visits to railway stations (Secunderabad, Kacheguda, or Cherlapalli) for pick-up/drop services for a senior family member. Respond to employee requests for tea, coffee, snacks, breakfast, or lunch and ensure timely delivery. Make occasional visits to stationery shops or pharmacies to purchase required office or medical supplies. Maintain basic databases and support with data entry or documentation tasks as needed. Having basic computer/system knowledge will be considered a plus. Requirements: Minimum 10+2 qualification; graduate preferred. Should be punctual, trustworthy, and able to multitask. Basic knowledge of using computers or MS Office is a plus. Should be comfortable traveling within the city for office-related errands. Good communication and coordination skills. Preference will be given to candidates familiar with local areas such as Secunderabad, Kacheguda, and Cherlapalli. Benefits: Fixed working hours Reimbursement for local travel and office purchases Friendly and supportive work environment To apply, please send your resume to [sanjeet.k@innovspatial.com] or contact [+91 9154161042].

Role & responsibilities Day-to-day administration-related work / Support services at Project Site (both Engineering & Marketing) offices.) To oversee and optimize housekeeping, pantry, and security activities at the Project Site, including the Marketing Office. Collection of data, compilation, procurement, and distribution of Stationery, Housekeeping, Pantry, and other materials such as PPE (with Purchase Dept) from different Departments. Day to day processing of Admin related bills: on time Receipt of bills, verification, approvals, handing over to Admin/ Accounts, cheques collection & issuing to vendors. Petty Cash: Indenting, expenses with proper support of bills, accounting and timely replenishment. To prepare MIS Reports of Statutory compliance, HR & Admin in co-ordination with persons concerned. To supervise / coordinate the deployment / movement of Office Assistants on day-to-day basis for Bank, HO & other work. Budgeting and Asset Management (Indenting, procuring, Tagging, Maintenance, & updating in inventory application on real time basis) Support for Events such as Brigade Sales Pitch, show case, Sports and Brigade Bash (Picnic) / Fest etc., To coordinate with Project i/c , Vendors, HO / consultant for Labour Statutory related work. To Coordinate with HO Functional Depts such as IT, HR & Admin, Accounts, Engineering etc., for required support in terms of Project execution / Sales & Marketing operations To liaise with local authorities (Corporator, Police /Fire Depts etc.,) for smooth & hindrance-free project execution / completion. Site rounds, checking for safety measures like: not to deploy child labour (below 18 years), aged persons who are not able to work, to check whether the workers are working with safety equipment. Any other work assigned by RM / Department Heads. Coordination for project launch like Bhoomi Pooja, new office setup, new office Pooja/inauguration, Marketing & Sales event, project handing over/inauguration function arrangements, staff birthday celebrations, Fests etc., Coordination & support for site team during inspections like OC/Fire inspections, Labour dept., BBMP, BESCOM or other govt. dept site inspection etc. Checking & following up with contractors to keep necessary Labour Statutory compliance documents like WCP, CLA, BOCW, Beneficiary cards, ESI, PF, etc. and reminding them for timely compliance. Monitoring site staffs to follow company rules & regulations, any violations/irresponsible activities will be informed to HR & Admin Head & to Project Head. Effectively track the help desk ticket and ensure to close within SLA period. For any emergency works related to Admin dept. attending & providing necessary support for smooth work completion.

Job Description: We are looking for a proactive and detail-oriented Administrative Executive to efficiently manage office operations and support management and staff. The ideal candidate will play a key role in ensuring smooth day-to-day functioning and compliance with organizational policies. Key Responsibilities: - Manage daily office operations and provide administrative support to staff - Ensure compliance with company policies and procedures - Coordinate and organize meetings, events, and appointments - Oversee routine administrative tasks such as documentation, filing, and correspondence - Maintain a high standard of confidentiality and data privacy in all tasks - Coordinate with customers and ensure clear, professional communication - Coordinate with internal team members to support efficient workflow - Assist management with day-to-day activities and special projects - Serve as a reliable point of contact between different departments and stakeholders - Proficiency in MS Office and administrative software - Follow up on quotations and ensure timely communication with clients - Send payment reminders and coordinate with the accounts department as needed - Collect and compile daily reports from staff to keep management updated - Manage order processing -Prepare reports and formats , MIS as per management requirement

- Data entry and documentation in Excel - Handling calls - Responding to emails and inquiries - Coordinating with internal teams & clients - Scheduling meetings & maintaining records - Assisting in daily office operations Required Candidate profile - Any graduate with basic computer knowledge - Proficiency in MS Office (Excel, Word, etc.) - Good communication & organizational skills - Freshers & experienced candidates welcome Perks and benefits Competitive salary + Work-life balance

Supply Chain Coordination, Record Keeping, Production Support, Supply Maintenance, Administrative Support Strong communication skills to interact with customers, team & Management Experience with Zoho Books or similar book keeping Required Candidate profile If you are interested share your resume on WhatsApp - 8650633739 with the details Ctc Ectc Notice Period Current Location Availablitity for Interview

Knowledge in office admin work MS Office Knowledge mandatory Assisting & coordinating with Manager Documentation & record keeping Handling clerical tasks ERP knowledge CTC will be decided based on their performance in interview and previous salary Annual bonus Health insurance Provident fund

responsible for managing daily office operations, supporting organizational processes, and ensuring smooth business functions. coordinating meetings, maintaining records, managing schedules, and handling correspondence. Required Candidate profile Graduate Male 2-4yrs Exp as Admin Extv / Back office / Office Assistant , etc. Location : Bangalore - Vrindavan Layout

Position Overview As the first point of contact for visitors and callers, the Receptionist plays a pivotal role in creating a positive and professional impression of the organization. This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment.Key Responsibilities Visitor Management: Greet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department. Call Handling: Answer, screen, and forward incoming phone calls promptly and professionally. Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate meetings for staff members. Mail & Deliveries: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed. Administrative Support: Assist with clerical duties such as filing, photocopying, data entry, and document preparation. Office Supplies Management: Monitor and maintain inventory of office supplies; reorder as necessary. Security & Safety: Ensure the reception area is secure by following safety procedures and controlling access via the reception desk. Record Keeping: Maintain accurate records of visitors, deliveries, and other relevant logs. Support to HR & Operations: Assist with onboarding new employees and coordinating internal events or meetings. Required Skills & Qualifications Educational Background: High school diploma or equivalent; additional certification in Office Management is a plus. Experience: Proven work experience as a Receptionist, Front Office Representative, or similar role. Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with office equipment such as fax machines and printers. Communication Skills: Excellent verbal and written communication skills; ability to interact professionally with diverse individuals. Organizational Abilities: Strong organizational skills with the ability to multitask and prioritize effectively. Customer Service Orientation: Demonstrated customer service skills with a friendly and approachable demeanor. Professional Appearance: Consistent, professional dress and manner. Desirable Attributes Adaptability to changing office environments and tasks. Ability to handle confidential information with discretion. Proactive approach to problem-solving and task management

Roles and Responsibilities : Vendor management: Find out the service requirements, finalize vendors, and negotiate on price, payments, quality, etc. Maintain a list of permanent vendors, and if required, find AMC for a few services Travel Desk: Get the requirement of travel from respective Teams/Leads/Directors -Find out the feasible mode of travel. Book the travel and accommodations as per the budget. Need to process national and international travels, Visa, Insurance and etc. Prepare and reimburse the travel expenses of all the teams Administration : Manage day-to-day office work. Maintain employees' attendance and leave cards, Medical Insurances, and share the data to the Head office/Payroll Team. Procure and maintain IT and non-IT requirements like desktops, Software, Pantry and housekeeping items, stationery and etc. Manage the housekeeping team and the runner boy, the Drivers Manage director meetings and schedules -Arrange meetings and make sure about attendance Implementing and explaining HR policies and ensuring people adhere to them. -Responsible for recruitment as well, Screening, shortlisting, and lining up for the given profiles. Manage the upkeep of the Office Infrastructure. Ensure smooth operations of the Branch. People Engagement: Planning parties for employees -Celebrating festivals, birthdays, and successes Arrange internal parties for employees and external parties with clients. Look after the New employees' onboarding and exit employees exit formalities. Accounts & Finance: -Maintain and prepare petty cash, Petty cash vouchers, Utilities Bills, and other bills Getting invoices on time, make sure that the details on the invoices Prepare monthly budgets for the location and share them with the Finance and accounts teams. Others Coordinate with other location managers Coordinate with the Head Office team for required activities Maintain good relations with employees and clients Helping in recruitment to HR Manager, Operation Teams, Arranging or scheduling interviews -Greeting clients and making arrangements to clients Note: Roles and Responsibilities may vary/Increase,/Decrease as per the organization's requirements. Desired Profile: 2-4 years of post-qualification experience Language proficiency: Kannada, Hindi, English . MBA in HR/Finance/Operations preferred Proficient in Administration skills and people management skills Well organized with a successful track record that demonstrates self-motivation, Organizing, Planning, creativity, & initiative to achieve company goals Extensive knowledge of Labour laws, Industrial Laws, and regulations. Excellent Negotiation Skills are Mandatory Self-driven and resourceful Excellent written and spoken English Able to work under pressure and meet deadlines. Work closely with the Central team, like Finance, IT, HR, Legal, Operations and Management at Think Design. Candidate should have a pleasant personality and should be good with words

Responsibilities: Maintain office supplies inventory Manage office operations & staff coordination Oversee day-to-day administrative tasks Ensure compliance with company policies & procedures

Front Desk Management: Greet and welcome clients and visitors warmly as they arrive at the office, creating a professional and friendly first impression Client Engagement: Provide accurate and timely information in-person, over the phone, and via email. Assist clients with inquiries related to the companys services Communication Handling: Ensure all communication internal and external is prompt, courteous, and professional. Office Supplies & Premises Management: Maintain a tidy and well-organized reception area. Monitor and replenish office supplies and stationery, ensure pantry supplies are stocked, and oversee overall office cleanliness Housekeeping Coordination: Supervise and guide the housekeeping staff to ensure cleanliness standards are met and maintained throughout the office Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) Strong verbal and written communication skills Excellent organizational and multitasking abilities A professional demeanor and presentable appearance Ability to manage confidential information with discretion Customer service-oriented with strong interpersonal skills

Front Desk Management: Greet and welcome clients and visitors warmly as they arrive at the office, creating a professional and friendly first impression Client Engagement: Provide accurate and timely information in-person, over the phone, and via email. Assist clients with inquiries related to the companys services Communication Handling: Ensure all communication internal and external is prompt, courteous, and professional. Office Supplies & Premises Management: Maintain a tidy and well-organized reception area. Monitor and replenish office supplies and stationery, ensure pantry supplies are stocked, and oversee overall office cleanliness Housekeeping Coordination: Supervise and guide the housekeeping staff to ensure cleanliness standards are met and maintained throughout the office Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) Strong verbal and written communication skills Excellent organizational and multitasking abilities A professional demeanor and presentable appearance Ability to manage confidential information with discretion Customer service-oriented with strong interpersonal skills

Skill required: Contracting - Contract management Designation: Contract Specialist Qualifications: Any Graduation Years of Experience: 7 to 11 years Language - Ability: French - Advanced What would you do? Imagine being part of team that helps transform leading organisations and communities around the world! At Accenture we put innovation at the heart of everything we do and coupled with our core values of client value creation, one global network, respect for the individual, best people, integrity and stewardship, we offer careers that provide unparalleled opportunities for career growth and job satisfactionContract Management is part of our Legal and Commercial Services. Our professionals bring innovative ideas to commercial reality with a focus on maximizing value for all parties through a deep understanding of legal, business and commercial risks. We work alongside Accenture sales and delivery teams throughout the entire contract lifecycle to provide high quality advice and support for negotiation, drafting and ongoing management of client contracts. We apply commercial and contractual expertise to lead the delivery of legal & commercial outcomes for our priority engagements and portfolios, including Sales growth:expanding the footprint of our agreements and supporting new business; Revenue protection:delivering on our contractual commitments; Margin improvement:effectively managing commercial levers, risks and issues; and Compliance with contract obligations and Accenture policy. Equal Employment Opportunity Statement:We are an equal opportunity employer. We have an unwavering commitment to equality for all. Together, we are acting, we are leading, and we will drive change across the globe. What are we looking for? Education: Bachelor's degree required. Membership: Member of World Commerce and Contracting (previously International Association for Contract and Commercial Management (IACCM)) or National Contract Management Association (NCMA) and/ or professional certification considered a plus. KNOWLEDGE AND SKILL REQUIREMENTS: Experience and demonstrated capability in conducting and supervising investigations (including compliance-related investigations, employment investigations, and governmental investigations) and in drafting confidential reports and advising senior leadership on such risks. In-depth knowledge of local ethical/conduct/compliance-related risks, employee rights and obligations, and related laws Extensive experience in employee relations and workplace investigations Minimum 4 yrs. relevant experience as a contract manager Able to collaborate and communicate effectively with client executives at all levels of the organization Basic understanding of commercial contracting regulations and principles, subcontracting practices; and commercial contracting terms and conditions BEHAVIOURS AND ATTRIBUTES: Open to work with and understand cross-cultures and locations throughout the Accenture global organization. Understand the value of diversity and recognize the strengths that different styles, innovative perspectives and experiences bring to Accenture. Demonstrate inclusion and respect for all individuals regardless of gender, race, ethnicity, religion, belief, age, disability, culture, social status and/or sexuality. Leader as well as team player, collaborative and persuasive; able to work well with executives and non-executives WORK REQUIREMENTS: Travel may be required Roles and Responsibilities: Support contract management teams across projects and accounts; work with account leadership, client commercial and business stakeholders to understand and support client needs and priorities; account strategy, objectives, and opportunities. Work with contract management staff across multiple projects, accounts, and geographies Support the identification, escalation and resolution of commercial and contract risks and issues working with CM and project leadership to ensure the best outcome for all parties. Support pre-award sales activities, engage in discussions with delivery team regarding potential deal shaping and contractual outcomes with sales teams and business leadership, including contract drafting support. The contract management function is client facing and has a key role in building trusted relationships with client counterparts Qualification Any Graduation

Responsibilities: * Ensure smooth office operations * Manage administrative tasks & processes * Oversee facility maintenance & supplies * Coordinate meetings & events * Provide exceptional customer service Annual bonus

As the Operations Coordinator, youll be the engine behind our institute’s smooth day-to-day operations. You’ll assist students, coordinate with industry trainers, and be the go-to person for everything from batch management to marketing follow-ups. Sales incentives

Responsibilities: * Manage office operations efficiently * Ensure compliance with company policies & procedures * Coordinate with Customers ad\nd Handle Emails * Provide administrative support to team members Annual bonus

Description: Our administrative staff plays a crucial role in the smooth functioning of the school. Responsibilities include managing office tasks, coordinating events, and assisting in communication between parents, students, and faculty. Requirements: Bachelors degree; strong organizational and communication skills; prior administrative experience preferred.

To provide administrative support and assistance to the superior management, Monitor Maintain BMS system, Data Analytics and Reporting, Security and Access Control. Primary Responsibilities and Accountabilities: Prepares asset survey reports, data, and sheets for solving maintenance-related problems & daily/weekly/monthly inspections. Control Panels and DDC panels: Operation and Maintenance of HVAC control system. Fire Alarm System: Operation and Maintenance, Fire hydrant System, Sprinklers etc Access Control system, CCTV, Public Address System: Operation and Maintenance. Performs basic electrical installation. Requires to readily use temperature and relative humidity meters, data loggers, electrical volt, and amp meters. Assists other Maintenance team members when required. Operate and monitor the BMS system including CCTV and Alram systems daily. Report any abnormal readings or issues. Support in the execution of PPM tasks as per the schedules and frequencies by other trades. Submit the daily reports to the supervisor. Communicate to supervisors immediately in case of any major breakdown or Emergency tasks. Follow the safety regulations and procedures while performing maintenance work. Manage procurement processes in accordance with company requirements. Coordinate office desk arrangements and movements to provide appropriate space, equipment, and supplies for staff, partners, and visitors. Handle travel requests for national and international trips, including booking vehicles and accommodations, purchasing tickets. Manage payments for branding activities and other monthly regular expenses. Coordinate workshops, visitors, and other requested events. Prepare and coordinate office social activities, such as team building events, staff retreats, visits for sickness or funerals, and welcoming new-born babies. Monitor office stocks, equipment, assets, vehicles, and motorbikes in accordance with company policies. Collaborate with the Finance Function to code and conduct inventory counts twice a year or as required. Manage the assets register in collaboration with the IT Manager and project teams, including labelling all assets. Education/Experience: BE/BTech. A bachelors degree in business administration, office management, communications, or a related field is typically required. A minimum of 2 years of experience in administrative or BMS support roles is preferred. BMS Operation Experience, Knowledge of Building Codes and Regulations.

Answer phone calls, provide information to callers or connect callers to appropriate people Greet and provide general support to visitors Develop, implement and improve office policies and procedures Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities Purchase materials and plan inventory Acting as an info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, housekeeping, etc. Handling office operations confidential mails, quotations, monthly billing, cheques, etc. Manage administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, employee induction etc. Taking care of office operations to ensure the office operates smoothly. This includes facilities management, fixed asset control & inventory, office cleaning & inspection and office fit out & renovation Prepare regular reports on expenses Requirements Proven work experience as an Administrative Executive or similar role In-depth understanding of office management and daily operations Hands on experience with MS Office Excellent verbal and written communication skills Demonstrated strong organizational skills, including time management and ability to prioritize and manage a range of tasks pro-actively. logical thinking and problem solving skills Excellent analytical and team management skills Improve operational management systems, processes and best practices

HR MANAGER FOR JAPANESE COMPANY 5+ Years Gurugram Job Responsibilities: HR & General Affairs operations Payroll & Labor Compliance Employee Management Company regulations & document creation & Management organizational culture/ Japanese management adjustment. Skills: Fluent in English & Hindi Tax knowledge & experience (GST, customs, etc.) Legal knowledge & experience (labor law, safety regulations, various license, etc.) Able to read changes in the environment (regulatory trends, market trends, etc.) Able to adapt to Japanese company methods (experience working for a foreign company) MS office & management software Excellent leadership, organizational skills & problem solving skills. Apply Now

The HiLabs Story HiLabs is a leading provider of AI-powered solutions to clean dirty data, unlocking its hidden potential for healthcare transformation. HiLabs is committed to transforming the healthcare industry through innovation, collaboration, and a relentless focus on improving patient outcomes. HiLabs Team Multidisciplinary industry leaders Healthcare domain experts AI/ML and data science experts Professionals hailing from the worlds best universities, business schools, and engineering institutes including Harvard, Yale, Carnegie Mellon, Duke, Georgia Tech, Indian Institute of Management (IIM), and Indian Institute of Technology (IIT). We are seeking a highly organized and responsible Office Administrator to join our team. In this position, you will manage a variety of administrative tasks such as managing office supplies, preparing reports on expenses and office budgets, maintaining and updating company databases, and organizing a filing system for important and confidential company documents. Responsibilities: 1. Manage office supplies stock and place orders when necessary. 2. Prepare regular reports on expenses and office budgets. 3. Maintain and update company databases. 4. Organize a filing system for important and confidential company documents. 5. Answer queries by employees and clients. 6. Update office policies as needed. 7. Maintain a company calendar and schedule appointments. 8. Book meeting rooms as required. 9. Distribute and store correspondence (e.g. letters, emails, and packages). 10. Prepare reports and presentations with statistical data, as assigned. 11. Arrange travel and accommodations. 12. Schedule in-house and external events. Requirements and Skills: 1. Proven work experience as an Office Administrator, Administrative Officer, or similar role. 2. Solid knowledge of office procedures. 3. Experience with office management software like MS Office (MS Excel and MS Word, specifically). 4. Strong organization skills with a problem-solving attitude. 5. Excellent written and verbal communication skills. 6. Attention to detail. HiLabs Total Rewards Competitive Salary, Accelerated Incentive Policies, H1B sponsorship, Comprehensive benefits package that includes ESOPs, financial contribution for your ongoing professional and personal development, medical coverage for you and your loved ones, 401k, PTOs & a collaborative working environment, Smart mentorship, and highly qualified multidisciplinary, incredibly talented professionals from highly renowned and accredited medical schools, business schools, and engineering institutes.

Purchases and day-to-day administrative requirements. The ideal candidate should have strong skills in Excel, purchase management, and payment processing, along with excellent communication abilities