1236 Office Management Jobs - Page 19

Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Works under direct supervision on routine tasks as per established procedures. Works with other team members and/or end-users to troubleshoot basic problems. Effectively contributes to team goals. Participates in the development of basic solutions. Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, etc. Understands project needs and determines proper resources for projects. Evaluates external tools and resources. Prepares statistical reports on usage and efficiency of projects. Proactively identifies opportunities for improvement and cost savings. Analyzes and selects information services. Answers correspondence on special reference subjects. Selects and orders new resource materials. May be designated according to specialized functions. Qualifications Graduate in any stream from a recognized university 0-2 years of professional experience in relevant engineering discipline Ability to work in multidisciplinary teams and manage deliverables in a fast-paced environment Additional Information

Manage daily admin tasks, coordinate with vendors, procure materials, maintain accounts and ledgers, handle GST/TDS filings, follow up on payments, and organize digital/physical records.

Responsibilities: * Manage office operations: scheduling meetings, coordinating projects, overseeing staff. * Maintain front desk duties: greet visitors, handle phone calls, manage mail.

Manage the general office administration, including repair and maintenance including AMC renewal of UPS & Inverter etc., Make travel & hotel arrangements for Guests as per requirements. Cab facility in Noida Interested candidate call on 9650577774 Required Candidate profile Manage cab and van bookings for material transport at best prices. Organizing and managing the Special events, such as annual meeting, management review meetings etc. Company Location sec 81 Noida

- Handling Courier (In & Out) - Administration related activity - Should have Basic Knowledge of operating computer, data entry. - Maintaining Stationary records - House keeping Interested candidate may send resume to: yogesh.chaurasia@millennium.in

Responsibilities: * Maintain financial records using Zoho Books & Excel * Prepare invoices, manage taxes, report financials * Oversee office operations, record keeping, facility maintenance

Office coordinator- preffered married female candidate only Good in ms excel and mail writing Coordination with team and reporting to Director Salary upto 25k to 30k Interested share cv to Employmentclarity@gmail.com Required Candidate profile Office coordinator Female married preffered only Followups with team , coordination , meeting arrangements, Mail drafting etc Salary uptp 30k Interested share cv to Employmentclarity@gmail.com

* Handle incoming and outgoing calls, emails, and correspondence. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). * Maintains an organized and systematic filing system.

The Senior Admin Executive will lead and oversee all aspects of office operations and administrative services, ensuring the provision of a highly efficient, compliant, and supportive work environment. This pivotal role involves strategic planning, team leadership, comprehensive facilities management, and fostering seamless coordination across departments to enhance overall organizational productivity and employee experience. Bachelors degree in Business Administration, Facilities Management, Operations Management, or a related field. Masters degree or relevant professional certifications. 6-8 years of progressive experience in office administration, Event management or facilities management. In-depth knowledge of advanced office management procedures, facilities management best practices, procurement strategies, and relevant regulatory compliance. Advanced analytical and problem-solving skills, capable of addressing complex operational challenges and making informed decisions. Exceptional negotiation and vendor management abilities, with a track record of securing favorable terms and ensuring high service standards. Advanced proficiency in Microsoft Office Suite and experience with relevant administrative software, HRIS, or Facilities Management Systems (FMS). Good verbal and written communication skills, with the ability to influence and collaborate effectively with senior stakeholders. Key Responsibilities Lead, manage, and continuously optimize day-to-day office operations and administrative functions. Maintain organized records, reports, MIS and filing systems.Handle procurement of office supplies and vendor management. Ensure compliance with company policies and procedures/ Audits.Office upkeep, housekeeping, security, Transport, cafeteria, Tea- coffee vending machines. Oversee the continuous operation and optimization of all essential utilities and systems: electricity, air conditioning (AC), Reverse Osmosis (RO) water purification, fire safety systems, CCTV, and access control systems. Client & Event management. Preparing day to day reports/ maintain records.Manage petty cash and basic bookkeeping tasks. Lead and manage for the office upkeep, including high standards of housekeeping, robust security protocols, and efficient facilities maintenance. Liaise with IT, HR, Finance, Smartworks, Noida office for operational works.

About Us: Job Description: As an Admin Receptionist, plays a crucial role in the administrative functions of the company, serving as the first point of contact for visitors and callers. Your role is pivotal in creating a positive first impression and ensuring the smooth operation of daily activities. The Admin Receptionist contributes to the company s success by maintaining a professional and organized front desk, supporting various departments, and facilitating effective communication within the organization. The importance of this role in the Administrative sector lies in its ability to provide essential administrative support and uphold the company s image. By managing incoming inquiries and directing them to the appropriate departments, the Admin Receptionist ensures seamless team collaboration and contributes to achieving company goals. Keeping up with industry trends in communication technologies and office management tools is crucial for enhancing efficiency in the role. Key stakeholders the Admin Receptionist interacts with include employees, clients, vendors, and senior management, positioning this role at the forefront of daily operations. Success in this role is measured by factors such as prompt handling of inquiries, efficient scheduling of appointments, and maintaining a welcoming reception area. Company: BW Corporate GCC

We are Hiring for Office Admin MALE CANDIDATES for our client company for BKC , Mumbai location Job description- 10+ Years in Office Administration e Office Administration • Undertake reception duties, including visitor access control, hospitality services, and meeting room allocation. • Monitor facilities issues, provide detailed reports, and propose effective solutions for resolution. • Coordinate with vendors and oversee maintenance operations, including air-conditioning servicing, pest control, internet service repair, maintenance of office phone line, and scheduled preventive maintenance of office equipment and assets. • Maintain comprehensive service records and warranty documentation for all office equipment and facilities. • Supervise cleaning staff and ensure consistent high standards of office cleanliness and organisation throughout the premises. • Handle procurement of stationery and washroom supplies for office ensuring adequate stock levels. • Oversee pantry operations, including inventory management and timely replenishment of consumables for office. • Support on any office maintenance/renovation-related efforts. 2 Office Administration • Support with delegation preparations, including organising documents, printing brochures, and arranging engagement facilities, transport and accommodation • Develop and maintain efficient office filing systems to ensure proper documentation and seamless retrieval of records • Oversee the procurement and inventory management of office supplies, including letterheads and envelopes • Monitor and maintain telephone systems, ensuring optimal functionality and timely maintenance • Assist with onboarding new employees and maintaining employee records • Manage corporate gift inventory and distribution processes, maintaining precise stock records • Where applicable, coordinate the distribution of festive gifts and goodwill packages to key stakeholders 3 Building Network & Knowledge Base • Maintain and update office contacts and received business cards in a Microsoft Excel spreadsheet. • Conduct desktop research on potential office contacts and consolidate their organisation background in a Microsoft Word file. • Keep the team informed of relevant public news and articles that align with our key areas of interest Office Administration, Maintenance & Cleanliness of the Office., To Ensure daily housekeeping is done in most effective manner and within the specified time. Oversee facility management Travel bookings in optimum time and budget - this includes all accommodation, flight, train, bus and car bookings Maintaining and updating list of vendors. Maintain the inventory of office supplies, stationery & pantry material. Repair and maintenance of office equipment Lights, ACs, and Furnitures, etc.-Oversee the work of Office boys and House-keeping boys/support staff. Maintaining staff attendance & Leave record, sending daily attendance on timely basis, co-ordinating with site admin for collating all leave related data. Prepare monthly attendance report To update company database and attendance software with the data of new/resigned/transfer employees. To assist in handling statutory compliances Opening of new salary accounts (accurately and within time limit) Data entry and checking as required from time to time. Coordination with external agencies for facility management, CUG cards, etc. I card, Visiting card and letterhead preparation. Preparing monthly reports stationery, pantry, other assets, etc Purchases of printed materials and forms by obtaining requirements, negotiating price, quality, and delivery, approving invoices of pantry & stationery Prepare corporate credit card statement on weekly basis. Co-ordination with site Admin teams. To accomplish Administration department and organization mission by completing related results as needed. Outdoor office work as may be required Looking for candidates who can join immediately or within 20 days.

We are looking for a dynamic, resourceful, and highly dependable Executive Assistant to support our Managing Director. This role is not a conventional secretarial role we are seeking someone sharp, proactive, and efficient, with a strong flair for coordination, multitasking, and personal assistance, much like the character played by Anne Hathaway in The Devil Wears Prada . This position offers a unique opportunity to work closely with leadership in a fast-paced environment, handling both business and personal responsibilities with utmost professionalism and discretion. Key Responsibilities: Provide direct administrative support to the Managing Director Track and follow up on tasks, deadlines, and priorities across departments Handle email, communication, scheduling, and travel planning Act as liaison between internal teams and external stakeholders Maintain and organize files, documents, and confidential information Take meeting notes, minutes, and assist in project coordination Manage office administrative tasks and assist with personal errands when required Prepare reports, letters, and basic documentation using MS Word and Excel Experience Required: 5 to 10 years of experience as an Executive Assistant, Office Coordinator, or Secretary to senior management Preference for candidates who have demonstrated long-term commitment in previous roles (no frequent job changes) Education: Graduate from a Secretarial College or any discipline with relevant experience Additional administrative or office management certifications are a plus Skill Set & Attributes: Excellent follow-up skills non-negotiable Proficiency in MS Office (Word & Excel mandatory) Good command over English communication (written & verbal) Basic shorthand skills preferred Strong coordination, organizational, and time management skills Honest, discreet, and dependable Willingness to support the MD in both professional and personal tasks Personal Profile (Preferences): Married , preferably with children Residing within 45 minutes commute from office location Exhibits maturity, job stability , and a sense of responsibility Appearance is not a consideration substance over style Open to learning, can be trained to grow into the role Why Join Us: Work directly with top leadership Learn high-level organizational and executive management skills Be part of a professional, growth-oriented environment If you believe you have the drive, discipline, and attitude to take on this exciting and unique role, we would love to hear from you.

M ale candidates with experience in the Educational sector is mandatory. Responsibilities Manage budgets, logistics and events or meetings Handle scheduling, record-keeping and reporting Ensure the school complies with relevant laws and regulations Develop and run educational programs Hire, train and advise staff Counsel students when needed Resolve conflicts and other issues Communicate with parents, regulatory bodies and the public Have a hand in the creation of the school curriculum Implement actions that improve the school and the quality of education (e.g. building renovations, new guidelines for students, new subjects) Help shape and uphold the vision of the school Requirements and skills Proven experience as a School Administrator Experience as an educator is a plus Knowledge of administrative processes of schools Ability to use computers (e.g. MS Office) and education management systems Excellent communication skills Outstanding organizational ability Attention to detail Problem-solving and conflict resolution skills Good judgment and decision-making aptitude Degree in Education or similar field; post-graduate degree is a plus

Greeting and assisting visitors Maintaining accurate and up-to-date employee records, including personnel files, attendance records, and other relevant data Basic book keeping tasks Preparing documents and reports. Contacting customers with past-due Employee state insurance Provident fund

About Us: Barry-Wehmiller is a diversified global supplier of engineering consulting and manufacturing technology for the packaging, corrugating, sheeting and paper-converting industries. By blending people-centric leadership with disciplined operational strategies and purpose-driven growth, Barry-Wehmiller has become a $3 billion organization with nearly 12, 000 team members united by a common belief: to use the power of business to build a better world. Job Description: As an Admin Receptionist, plays a crucial role in the administrative functions of the company, serving as the first point of contact for visitors and callers. Your role is pivotal in creating a positive first impression and ensuring the smooth operation of daily activities. The Admin Receptionist contributes to the company s success by maintaining a professional and organized front desk, supporting various departments, and facilitating effective communication within the organization. The importance of this role in the Administrative sector lies in its ability to provide essential administrative support and uphold the company s image. By managing incoming inquiries and directing them to the appropriate departments, the Admin Receptionist ensures seamless team collaboration and contributes to achieving company goals. Keeping up with industry trends in communication technologies and office management tools is crucial for enhancing efficiency in the role. Key stakeholders the Admin Receptionist interacts with include employees, clients, vendors, and senior management, positioning this role at the forefront of daily operations. Success in this role is measured by factors such as prompt handling of inquiries, efficient scheduling of appointments, and maintaining a welcoming reception area. At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Company: BW Corporate GCC

We are seeking a proactive and highly organized Admin Executive to join our construction company. This role involves comprehensive administrative support to ensure the smooth operation of our office and site activities. Responsibilities include managing office supplies, coordinating meetings, handling correspondence, maintaining filing systems, and assisting with basic HR functions such as onboarding and record-keeping. The ideal candidate will be adept at multitasking, possess excellent communication skills, and be proficient in office software. This position requires someone who can effectively support both administrative tasks and contribute to the efficient flow of project-related documentation within a dynamic construction environment. Education Bachelor's degree in any discipline. A diploma or degree in Business Administration or Office Management is a plus.

Role & responsibilities Supervising Staff: Recruit, train, and manage administrative staff, including performance evaluations and providing guidance. Developing & Implementing Policies: Create and update administrative policies and procedures to ensure smooth operations and compliance with company guidelines. Budget Management: Develop and manage the administrative budget, monitor spending, and process expenses. Office Management: Oversee office facilities, equipment, and supplies, ensuring a safe and efficient work environment. Workflow Optimization: Identify areas for improvement in administrative processes and implement solutions to enhance efficiency and productivity. Communication & Coordination: Facilitate communication between different departments and staff members, ensuring a smooth flow of information. Record Keeping & Data Management: Maintain and update important records, databases, and files. Event Planning: Organize and coordinate meetings, events, and other administrative activities. Specific Tasks: Scheduling: Manage calendars, schedules, and deadlines for meetings and appointments. Document Management: Oversee the creation, distribution, and tracking of documents, reports, and correspondence. Inventory Management: Monitor office supplies, equipment, and other inventory, and place orders as needed. Vendor Relations: Coordinate with vendors, service providers, and suppliers. Compliance: Ensure all administrative activities adhere to company policies, labor laws, and industry regulations. Report Preparation: Prepare reports and presentations for management and other stakeholders. Contact Number Mail ID: hodhr@kmchihsr.edu.in Land Line Number: 0422-680-6171 Mobile Number: 7339475252 Preferred Profiles: Having experience in hospital sector

Roles & Responsibilities: High level of integrity and discretion in handling confidential information and dealing with senior professionals inside and outside the organization. Work ethic accompanied by an ever-positive, get-it-done attitude. Sound judgment and flexibility to prioritize and handle multiple assignments at any given time. Working with the management team, the position also contributes organizational strategies, policies and practices. Improve the operational systems, support better management reporting, information flow and management, business process and organizational planning. Manage and increase the effectiveness and efficiency of Support Services (Finance, IT,Operations and HR), through improvements to each function as well as coordination and communication between support and business functions.. Draft letters and other correspondence and support top management with materials for various stakeholder tasks & preparing agreements documents. Identifying dependable and cost effective vendors for various services and maintaining schedule of alternate vendors and vendor accounts, also responsible for releasing purchase order and handling purchase of materials. Maintaining petty cash and taking care of vendor payment. Ensure contracts are renewed of (websites) annually/as per the terms and conditions of the Contract. Monitor incoming emails and answer or forward as requiredand maintain databases such as mailing lists, contact lists etc. Meeting and greeting clients and visitors to the office. Organising business travel, itineraries, and accommodation for managers. Responsible for purchase orders and raising of purchase orders and invoice tracking. Updating, processing and filing of all documents. Handle all bank related tasks of company. Performs other related duties as assigned. Attributes: Professional demeanour, utmost discretion and ability to maintain high level of confidentiality, very well organized, great attention to detail, team player, strong interpersonal skills, and willing to consistently work above and beyond the usual call of duty. Required skills and qualifications: Proficient at all aspects of Microsoft Office including PowerPoint and Excel; Creating and modifying documents using Microsoft Office. superior writing skills; experienced with databases; very comfortable working with, interpreting, and reporting on financial information; and exceptional written, verbal, and interpersonal communication skills Education: Bachelors degree required. Higher degree(s) is a plus.

The Assistant Manager - HR will support the HR Manager in managing day-to-day human resources operations and initiatives. This role involves overseeing recruitment, employee relations, performance management, and compliance with company policies and procedures. The ideal candidate will be proactive, highly organized, and committed to fostering a positive work environment. Key Responsibilities: 1. Recruitment & Onboarding: • Assist in the development and execution of recruitment strategies to attract top talent. • Oversee the onboarding process to ensure a seamless experience for new hires. 2. Employee Relations: • Address and resolve employee concerns promptly and professionally. • Maintain a positive working environment and mediate conflicts when necessary. 3. Performance Management: • Support the implementation of performance review processes and tools. • Monitor and provide guidance on employee performance improvements. 4. Training & Development: • Identify training needs and coordinate training programs to enhance employee skills. • Support career development initiatives and mentorship programs. 5. Policy Compliance: • Ensure that company policies are up-to-date and adhere to local labor laws and regulations. • Assist with internal audits and implement corrective actions as needed. 6. HR Administration: • Maintain employee records and handle HR-related documentation. • Oversee payroll processing and benefits administration in collaboration with the finance team. Requirements: • Bachelors degree in Human Resources, Business Administration, or a related field. • 3-5 years of experience in an HR role, with at least 1-2 years in a supervisory or managerial position. • Strong knowledge of HR practices, employment laws, and regulatory requirements. • Excellent interpersonal and communication skills. • Proficiency in HR software and Microsoft Office Suite. • Ability to maintain confidentiality and handle sensitive information with discretion. • Proven problem-solving and conflict-resolution skills. Preferred Qualifications: • Professional HR certification (e.g., PHR, SHRM-CP). • Experience in a fast-paced or large organizational setting. • Strong organizational and time management skills. Benefits: • Competitive salary • Health, dental, and vision insurance • Retirement plan options • Professional development opportunities • Paid time off and holidays

Handle daily office needs like stationery, refreshments, and bills (electricity, water, etc.). Keep the office clean, organized. Manage vendors for office services. Maintain petty cash records. Excellent organizational and time-management skills.

Proven experience of 2-5 years in an administrative role. Strong organizational and multitasking skills. Proficiency in MS Office (Word, Excel, PowerPoint). Excellent written and verbal communication. Ability to handle confidential information with discretion. Problem-solving and decision-making abilities. Job Summary: The Admin Officer will oversee and coordinate the administrative functions of the company, ensuring smooth day-to-day operations. This role involves managing office supplies, maintaining records, coordinating with vendors, and supporting all departments to create an efficient and organized work environment. Roles and Responsibilities: Office Management: Oversee daily office operations and ensure all office facilities are functioning efficiently. Maintain inventory of office supplies and equipment, ensuring timely replenishment. Vendor Coordination: Liaise with external vendors for procurement, maintenance, and service contracts. Negotiate terms with suppliers and contractors to ensure cost-effective services. Documentation Record Keeping: Manage and update records such as invoices, agreements, and other administrative documents. Ensure proper documentation and compliance with company policies. Support Services: Coordinate travel arrangements, including bookings and itineraries, for staff and management. Assist in organizing company events, meetings, and other functions. Compliance Safety: Ensure adherence to safety protocols within the office premises. Support compliance with statutory requirements related to administration. Team Collaboration: Act as the point of contact for administrative queries and provide solutions. Collaborate with HR, IT, and other departments for seamless operations.

Provide confidential executive level support Managing and coordinating with regards to admin functions Travel booking and Ticketing Coordinating for overseas meetings Maintaining confidential details of the company Fixing Appointments, Diary management & Scheduling of meetings Coordinating with clients Telecom Bookings Coordinating and follow-up with other departments and group organizations Answering and managing incoming calls Key Skills Committed, Ambitious and Friendly and Polite Excellent Communication skills Comfortable in talking to people and a good listener.

About the job: Key responsibilities: 1. Provide career counseling to enquiries, helping them develop and achieve their career goals 2. Utilize digital marketing tools and techniques to promote career development services and attract new clients 3. Effectively communicate with clients to assess their needs, provide guidance, and offer support throughout their career journey 4. Implement sales management strategies to drive business growth and meet revenue targets 5. Manage office operations and administrative tasks to ensure a smooth and efficient workflow 6. Stay up-to-date with industry trends and best practices in career counseling to deliver high-quality services 7. Collaborate with team members to develop innovative programs and initiatives that enhance the overall effectiveness of our career development services Who can apply: Only those candidates can apply who: have minimum 1 years of experience are from Noida only Salary: ₹ 2,00,000 - 3,00,000 /year Experience: 1 year(s) Deadline: 2025-08-06 23:59:59 Other perks: Informal dress code, 5 days a week Skills required: Digital Marketing, Computer skills, Sales Management, Effective Communication and Office Management About Company: HTL Infotech Private Limited is a training unit committed to enhancing software education. We provide training, for every stage of the software learning community, which covers both introductory and advanced levels. Our aim is to enhance your technical skills needed to keep you ahead in this high-tech world. Specialist training is also available to get specified certifications in the digital marketing & web development domain.

Job Overview: We are looking for a smart, organized, and proactive Executive Assistant to support our Managing Director (MD). This is not a routine assistant role. The job requires someone who can work quickly, take initiative, and manage many tasks efficiently. Main Responsibilities: Schedule Management: Organize the MDs daily calendar, meetings, and appointments. Follow-up: Track all tasks assigned to internal teams and external contacts. Make sure everything is completed on time. Confidential Tasks: Handle personal and professional matters with care and privacy. Task Tracking: Maintain daily records and trackers to monitor progress. Coordination: Work closely with different departments to ensure smooth operations. Communication: Draft clear and professional emails, letters, and reports in strong English. Data and Reports: Use MS Excel and Word to prepare documents, create reports, and manage data (including Pivot Tables and VLOOKUP). Research: Conduct online research as needed to support projects or planning. Travel and Errands: Help with travel arrangements, personal errands, and some family-related tasks. Qualifications: Graduate degree or secretarial training. 2 years of experience as an Executive Assistant, Office Coordinator, or in a similar role supporting senior management. Key Skills: Excellent follow-up skills and attention to detail (a must-have). Strong skills in MS Office, especially advanced Excel functions. Ability to write clear, correct, and professional documents. Knowledge of shorthand is a plus but not required. Good at multitasking, organizing work, and managing priorities under pressure. Able to deal professionally with demanding or uncooperative colleagues. Self-driven and able to work independently without constant supervision.

Responsibilities: Manage petty cash & facility admin tasks Oversee housekeeping & cafeteria services Coordinate office operations & staff Ensure efficient office administration Health insurance Annual bonus