1236 Office Management Jobs - Page 20

Hi, Urgently require Senior Administrative Executive for our company (IT Company-Alethe Consulting Pvt Ltd) Position: Sr. Administrative Executive Location: Gurgaon Please find the below job descriptions :( #JD) To support company operations by providing Administrative support (i.e. Maintaining Office Systems, Travel Booking Management, Housekeeping and Vendor Management). Coordinate travel arrangements including flights, hotels & transportation for employees. Liaise with travel agencies and vendors to obtain the best rates and services. Strategically planning, managing logistics, warehouse and taking care of customer services. Manage office supplies, vendor relationships and administrative logistics. Maintain office administrative staff job results by coaching and counselling. Maintaining a clean and enjoyable working Environment. Responsible for bills payment, courier docket numbers and checking the tracker. Managing office stocks. Arranging the packaging material. Coordination between vendors and official staff. Search new vendors for purchase of various products. Take care of all stationary and grocery items, Office maintenance like housekeeping, canteen hygiene. Keeping the track of quality, quantity, stock levels, delivery times, transport costs and efficiency. Arranging of warehouse, catalogue goods, plan routes and process shipments. If you're interested in the above opening then send me your updated resume at: devender.shah@aletheconsulting.com or call me for more information: 8800452568

Responsibilities: * Oversee office operations: facilities, security, events * Manage administrative tasks: scheduling, correspondence, records * Assist HR initiatives: recruitment, training, compliance

Oversee day-to-day office operations & ensure a smooth workflow. Manage office supplies & maintenance requirements. Handle office correspondence, emails. Support teams with meeting coordination. Providing administrative assistance to the other staff. Required Candidate profile Maintain employee records and assist with payroll & benefits administration. Ensure appropriate of compliance of timesheet & other reporting requirements. Develop and maintain organized filing system.

Responsibilities: * Manage office supplies inventory * Coordinate meetings & events * Maintain confidentiality at all times * Ensure compliance with company policies * Oversee day-to-day operations

Role & responsibilities Calendar and Scheduling : Managing the director's calendar, scheduling appointments, meetings, and travel arrangements. Communication Management : Handling correspondence, phone calls, emails, and other forms of communication on behalf of the director. Meeting Coordination : Preparing agendas, materials, and presentations for meetings, and taking minutes Document Management : Maintaining and organizing confidential files, records, and documents. Administrative Support : Handling general administrative tasks like expense reports, invoices, and office maintenance. Confidentiality : Maintaining strict confidentiality of all sensitive information and matters. Relationship Building : Fostering positive relationships with office staff and Clients. Problem Solving : Proactively identifying and resolving administrative issues and challenges. Event Planning: Assisting in the planning and coordination of events and activities. Preferred candidate profile Post Graduate Experience in administrative support roles, preferably as a secretary or executive assistant , is often required. Strong computer skills and proficiency in relevant software (e.g., Microsoft Office Suite ) are essential. Interested candidate, please revert with updated resume at hr@lionrubber.com or call 7977483834

Role & responsibilities : Executive Assistance. Preferred candidate profile : Executive Assistance.

Provide administrative support to management Calendar Management & Scheduling Manage correspondence, reports and documents Coordinate for travel arrangements Liaison with internal & external contacts Handling guests & visitors

Managing Day to Day Tasks Handling Clients Managing Bookings made by clients for vehicle service Solving basic client queries Replying on social media for basic queries Taking clients feedback Required Candidate profile Microsoft Word and Excel Required Perks and benefits Travelling expenses will be provided

Job Description This role will act as a bridge between the Directors and Managing Director, managing their schedules, coordinating tasks, and ensuring seamless day-to-day operations. Key Responsibilities Act as a coordinator between Director, Co-Director, and MD Manage calendars, appointments, and internal communications Draft professional emails, letters, and reports Coordinate meetings, take minutes, and follow up on action items Be present at the factory or office based on daily requirements Handle confidential information with discretion Assist in basic admin tasks, MIS, and documentation work Desired Candidate Profile Excellent verbal & written communication in English Proficient in MS Office (Excel, Word, PowerPoint) Strong organizational and time-management skills Smart, quick learner, and detail-oriented Flexible to move between factory and office locations Prior experience in a similar executive assistant/coordinator role preferred Job Highlights Immediate joiners preferred Exposure to senior leadership (Director & MD) Role involves factory & office coordination Strong communication & email writing skills Good growth opportunity in a fast-growing medical device company

Role & responsibilities We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director, ensuring the smooth operation of the departments as well as the organization. The ideal candidate will be highly organized and capable of managing a variety of tasks, from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments. Perform other duties as assigned by the Director to ensure the seamless and efficient functioning of the office. Preferred candidate profile Freshers are not applicable. Fluency in English is a must. Requirements: Any Graduate/Master Degree from recognized university. Proficiency in MS Office, Power Point Presentation, Advance Excel and software savvy. Excellent communication and interpersonal skills, to coordinate with client, colleges, bank, law firms etc. Support with day-to-day administrative tasks, reply to mails, coordinating with clients and document filing. High level of accuracy and attention to detail. Ability to work in a fast-paced, dynamic environment. Must be fluent in Bengali, Hindi and English. Speak with the employer +91 7500565006 aryangroupoffice@gmail.com

A reputed educational institution in Chennai is looking for a Personal Secretary to the Principal of the school. Roles & Responsibilities Manage day-to-day administrative tasks for the principal, ensuring seamless office operations. Coordinate calendar management, scheduling appointments, and fixing meetings with internal and external stakeholders. Provide secretarial support in letter drafting, document preparation, and filing of important documents. Oversee office administration activities such as inventory management, supply chain coordination, and facility maintenance. Ensure effective communication among team members through business communication skills. Excellent administration management skills with attention to detail. Strong interpersonal communication skills with ability to work independently. Proficiency in secretarial operations including calendar management, letter drafting, and filing. Candidate Profile Any Graduate with about 10-15 years of experience in personal assistance or secretarial role, preferably in a school. Interested candidates (Female only) can apply with updated resume to hrmsamogha@gmail.com

Role & responsibilities: Travel Management & Hotel Booking Ensuring accurate and timely Travel & accommodation bookings for Local, Domestic & International travel for all employees as per Travel Policy Guidelines Coordinating with Internal and external Travel /Hotel vendors for the booking. Negotiating with Travel and Hotel vendors for the better price. Understanding and ensuring complete adherence to travel policies. Coordinating with Vendors on international travel (Visa processing, accommodation. FOREX etc) Facilitate relocation for new joinees or transfer case as per policy guidelines Office Administration Ensuring complete Office Management - Housekeeping, Security, Pantry, Stationary, allocation of Meeting rooms & other workplace services. Coordination with Group Accounts for Travel Advances & settlements within the timelines. Coordinate with HR for monthly & annually Office celebration Administration of CUG connections across the regions/CORO as per policy Visitor Management . Business Head & CEO Office Support Diary Management, Scheduling Meetings Booking Travel & Expenses as grade eligibility. Preparing and coordination for PAN for new projects for signoff. Co-ordination for project meetings & circulating MoM to respective Process & Compliance . Creating of CIS tickets for PO creation, GRN requests & invoice processing in DMS for timely payment for Legal, HR & Admin Functions. Advance processing for advocates, Govt license, other legal expenses and making sure the same is closed once the invoice is processed. Complete admin vendor management including agreements, on-time renewals, payment and compliance for corporate office. Preferred candidate profile: Candidate should have 4 - 6 years of experience in handling Travel & accommodation bookings for Local, Domestic & International travel (Includes Visa Processing / FOREX). Office Management - Housekeeping, Security, Pantry, Stationary, allocation of Meeting rooms & other workplace services.

Job Description: As an Admin Receptionist, plays a crucial role in the administrative functions of the company, serving as the first point of contact for visitors and callers. Your role is pivotal in creating a positive first impression and ensuring the smooth operation of daily activities. The Admin Receptionist contributes to the company s success by maintaining a professional and organized front desk, supporting various departments, and facilitating effective communication within the organization. The importance of this role in the Administrative sector lies in its ability to provide essential administrative support and uphold the company s image. By managing incoming inquiries and directing them to the appropriate departments, the Admin Receptionist ensures seamless team collaboration and contributes to achieving company goals. Keeping up with industry trends in communication technologies and office management tools is crucial for enhancing efficiency in the role. Key stakeholders the Admin Receptionist interacts with include employees, clients, vendors, and senior management, positioning this role at the forefront of daily operations. Success in this role is measured by factors such as prompt handling of inquiries, efficient scheduling of appointments, and maintaining a welcoming reception area. Company: BW Corporate GCC

Job Summary: The Personal Assistant (PA) will provide comprehensive administrative, secretarial, and personal support to the Managing Director (MD) of a family-run business. The role involves managing the MDs schedule, coordinating meetings, handling confidential information, and supporting both business and personal tasks. The PA should be highly organized, trustworthy, proactive, and able to work flexible hours, including late evenings when required. Key Responsibilities: Administrative & Secretarial Support Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare agendas, take minutes, and follow up on action items from meetings. Draft, review, and manage correspondence, emails, and presentations on behalf of the MD. Handle confidential documents and ensure sensitive information is managed appropriately. Coordination & Communication Act as a first point of contact for internal and external stakeholders. Coordinate with department heads, clients, vendors, and other business associates. Support in planning and organizing events, business trips, and family functions when required. Personal Assistance Manage personal tasks and errands for the MD as assigned (e.g., appointments, personal travel, family-related work). Oversee household or family-related administrative tasks when necessary. Office Management Maintain organized filing systems, both digital and physical. Ensure timely submission of expense reports and reimbursements. Coordinate with office support staff for smooth day-to-day operations. Other Duties Assist in preparing reports, presentations, and business proposals. Handle ad hoc assignments as directed by the MD. Be available for late working hours as per business needs. Key Skills & Competencies: Excellent written and verbal communication skills. Strong organizational and multitasking abilities. High level of discretion and confidentiality. Strong interpersonal skills to interact effectively at all levels. Proactive approach with the ability to anticipate needs. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Qualifications & Experience: Bachelors degree (Degree/ Post Graduation in Communicative English preferred) . Minimum 10–15 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. Prior experience supporting senior leadership in a family-run business is an advantage. Working Hours: Flexible working hours with late sitting as per MD’s schedule. Personal Attributes: Trustworthy and dependable. Presentable and professional demeanor. Calm under pressure and capable of handling urgent situations. Strong sense of responsibility and ownership.

Responsibility: MS Office proficiency (Word, Excel, Outlook) Calendar & email management Data entry & record keeping Filing & document handling Answering phones & emails Time management & multitasking Strong communication skills

Manage and organize the CEOs schedule, appointments, meetings, and travel plans Draft professional business communications, reports, and meeting minutes Assist in tracking real estate projects and conducting relevant market research. Accessible workspace Assistive technologies

Role & responsibilities We have a vacancy of Assistant Admin at Vibgyor High Magarpatta.Interested candidates can share the resume on siddhi.malusare@vgos.org Key Accountabilities/Activities: Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions. Ensure daily operations & readiness of schools to provide safe atmosphere for students & staff. Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better. Day to day check on all areas of the facility. Ensuring timely meetings with internal customers to take feedback on improvements. Support for Repairs and Maintenance Activities. Proactively takings rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth operations. Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.) Support to Internal Customers for organizing Events, Ensure Smooth functioning of Canteen, Transport, SPA Activities etc. Source new vendors for cost effective and quality services Ensure timey clearance of all Vendors Invoices before the stipulated timeline. Maintain MIS for all admin related expenses. All invoices need to be submitted before the given timeline. All Invoices to be submitted before 5th of every month Maintaining FA inventory records and monthly FA audits. Maintaining all work pertaining to school examinations and Board examinations Co-ordination with Stores for raising the PO for timely execution Assist reporting manager in preparing budgets & monitoring the actuals. Preferred candidate profile

Roles and Resonsibilities : Attendance Management Monitoring and maintaining employee attendance records. Ensuring adherence to work schedules and resolving attendance-related discrepancies. Managing biometric systems and leave management tools. Payroll Management Processing monthly payroll including salary calculations, deductions, and statutory compliance. Coordinating with finance for timely salary disbursement. Managing employee reimbursements, bonuses, and incentives. Material Indent and Resource Planning Raising material indents for HR and administrative requirements. Coordinating with procurement for timely supply of materials related to workforce needs (e.g., safety gear, ID cards, uniforms). HRIS / Oracle HRMS Software Working with Oracle HR modules for maintaining employee databases, payroll processing, and report generation. Ensuring accuracy and confidentiality of HR data in the system. Vendor Coordination Liaising with third-party vendors and service providers (e.g., staffing agencies, compliance consultants, training vendors). Managing contracts, resolving service issues, and ensuring vendor compliance. Labour Audits Preparing for and conducting internal and external labour audits. Ensuring documentation and practices comply with labour laws and audit requirements. Addressing audit findings and implementing corrective actions. Compliance and Labour Law Adherence Ensuring compliance with statutory requirements such as PF, ESI, Gratuity, Bonus, Minimum Wages, and others. Submitting timely returns and maintaining statutory registers. Labour Management Handling workforce planning, recruitment, and onboarding of labour. Resolving employee grievances and promoting harmonious industrial relations. Managing contractor labour as per labour laws and contract terms. Requirement : Facility Management industry is preffered . Minimum 4+years of experience as mentioned in the above roles and responsibility . Should be a qualified graduate from a recognized university . Location : Gurugram Candidate should be able to join within 30 days .

Role & responsibilities Acts as focal for receipt and delivery of faxes and emails including express packages and publications. Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company customers, and the media. Takes proper facilities round every morning & take appropriate corrective & preventive actions as required. Briefing outsourced manpower like Housekeeping & Security as & when required. Inspects & updates the Food Services Management sheet daily including weekly menu display & coordinating with supplier Keep a tab on the Snacks vending Machine on daily basis, oversee sales & report out to BSS; coordinate with supplier for breakdown. Shows sensitivity to the culture and customs of local and foreign visitors Monitor all the various registers kept at the front desk & rear entrance. Coordinate with Businesses and Functions to fulfil the needs. Issue necessary work permits to suppliers as & when required & filing the same Keep a tab on first aid box inventory/check on expiry date & order supplies accordingly Responsible for office supplies (stationery, cafeteria and cleaning) & Inventory keeping Daily supervision of security guards, housekeeping and office boys To monitor and verify the movement of materials and equipment in and out of the office Provides general administrative support to all employees and visitors Supports the BGES team during any event as & when directed Supports the HR team during mass recruitment drive/hiring drive and Distribution of goodies MIS Daily, Weekly & Monthly e.g. Office safety/dialogic/call tree etc. or as needed Update & Circulate the desk phones extension list on a bi-monthly basis Manage Meeting room booking requests by end users Handling the complete Procure to Pay (P2P) process on the portal Responsible for inward and outward couriers Maintain all relevant compliance documents for manpower services suppliers Clear employee LER/ TER with 100% receipts custody Custodian / responsible for employee RFB / IT claims onward dispatch to BDO from time to time Maintaining & reconciling the Distribution List (DL) for respective towers periodically Supports BSS in the physical verification of assets Get trained in operating FAS/PAS/ & help employees during any emergency evacuation; take part in mock drills Mobile phone inventory and mobile phone distribution activity Sim Inventory and Sim distribution activity Car Lease services and data management Data analysis on services

Record Keeping, Administrative Support Strong communication skills to interact team & Management Required Candidate profile If you are interested share your resume on WhatsApp - 8650633739 with the details Ctc Ectc Notice Period Current Location Availablitity for Interview

Responsibilities: Handle documents, filing, and courier management Assist in basic computer tasks like printing, scanning, emailing Maintain office supplies and inventory Support admin and IT staff when needed Free meal Cafeteria

About ProcDNA: ProcDNA is a global rocket ship in life sciences consulting. We fuse design thinking with cutting-edge tech to create game-changing Commercial Analytics and Technology solutions for our clients. Were a passionate team of 275+ across 7 offices, all growing and learning together since our launch during the pandemic. Here, you wont be stuck in a cubicle - youll be out in the open water, shaping the future with brilliant minds. Ready to join our epic growth journey? What we are looking for: We are seeking a proactive, detail-oriented individual eager to learn and support daily administrative tasks. The ideal candidate should understand basic office procedures, have good communication skills, and manage time well. Proficiency in MS Office (Excel, Word, Outlook) is essential. The intern must be reliable, professional, and able to handle confidential information. Key duties include managing office supplies, supporting meeting logistics, coordinating with vendors, maintaining records, and assisting with travel and internal communication. A willingness to take initiative and work collaboratively is highly valued. What you ll do: Assist with day-to-day office operations and administrative support tasks Manage and track office supplies and inventory Support vendor communication and follow-ups Assist in organizing internal events, trainings, or celebrations Help with travel bookings and accommodation arrangements Support the onboarding/offboarding process for new employees Provide general assistance to the admin team and other departments as required Must have: Pursuing or completed BBA or any undergraduate degree (preferably in management or commerce) Strong communication skills - both written and verbal Basic knowledge of MS Office (Word, Excel, Outlook) Professional attitude and presentable behavior in the workplace

Looking for office administrators who are responsible for a wide range of duties that support the smooth operation of an office, including managing schedules, handling communications, managing office supplies, and assisting with various administrative tasks. They act as a central point of contact for staff, clients, and external vendors, ensuring efficient communication and workflow.Key Responsibilities: Managing Schedules and Appointments: Scheduling meetings, coordinating appointments, and maintaining calendars for staff and management. Handling Communications: Answering phones, , and handling correspondence. Managing Office Supplies and Equipment: Ordering supplies, maintaining inventory, and ensuring equipment is functioning properly. Organizing and Maintaining Records: Filing documents, organizing databases, and ensuring efficient record-keeping systems. Supporting Administrative Tasks: Assisting with various clerical tasks, such as typing, data entry, and photocopying. Providing Customer Service: Greeting visitors, answering questions, and resolving inquiries. Supporting Events and Meetings: Coordinating logistics, arranging venues, and preparing meeting materials. Supporting HR and Finance: Assisting with administrative tasks. Liaising with Other Departments: Coordinating with other departments, such as HR, finance, and marketing.Skills Required: Excellent communication skills: Crucial for interacting with staff, clients, and vendors. Problem-solving skills: Ability to address issues and find solutions efficiently. Driving the clients to and from office location in case of client visitPlaying a vital role in ensuring the smooth and efficient operation of an office by managing schedules, handling communications, managing supplies, and assisting with various administrative tasks. They are essential for maintaining a well-organized and productive work environment.Good communication skills, proactive .2 AND 4 WHEELER LICENSE AND DRIVING EXPERIENCE MANDATORY. Posted 1 month ago View Details

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration – Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Plan, coordinate, and streamline administrative workflows, facilities management, vendors, office relocations, events, and facility upkeep. Maintain compliance with health, safety, and legal standards .