Administration Executive

Key Responsibilities:

1. Office Administration

• Oversee daily office operations and ensure a well-organized work environment.
  
• Manage office supplies, inventory, and place orders when required.
  
• Handle maintenance of office equipment and coordinate with vendors.
  
• Maintain cleanliness and safety standards in the office.
  

2. Documentation & Record Keeping

• Maintain and update company files, employee records, and documentation.
  
• Prepare letters, reports, and internal communication materials.
  
• Manage contracts, agreements, and other important administrative documents.
  

3. Coordination & Communication

• Coordinate with various departments to support administrative requirements.
  
• Handle incoming and outgoing mail, courier services, and communication.
  
• Assist HR with onboarding formalities, documentation, and attendance tracking.
  

4. Support to Management

• Schedule meetings, appointments, and conferences for senior staff.
  
• Prepare meeting agendas, minutes, and follow-up actions.
  
• Assist in organizing company events, training, and travel arrangements.
  

5. Facility & Vendor Management

• Liaise with vendors for office supplies, repairs, and maintenance.
  
• Ensure timely renewal of office contracts, AMC, and service agreements.
  
• Monitor housekeeping, security staff, and office support teams.
  

6. Compliance & Reporting

• Ensure adherence to company administrative policies and procedures.
  
• Prepare periodic reports related to office expenses, vendor payments, and operations.
  
• Support finance in handling petty cash and administrative budgets.
  

Required Skills & Qualifications:

Essential Skills

• Strong organizational and time-management abilities.
  
• Excellent communication and interpersonal skills.
  
• Ability to multitask and prioritize tasks effectively.
  
• Problem-solving attitude with attention to detail.
  

Technical Skills

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
  
• Knowledge of office management systems and procedures.
  
• Experience with ERP or admin-related software (preferred).
  

Educational Requirements

• Bachelors degree in Administration, Management, Commerce, or related field.
  
• Prior experience as an Admin Executive or Office Administrator preferred.
  

Soft Skills

• Professional attitude and appearance.
  
• Ability to work independently and within a team.
  
• High level of confidentiality and integrity.
  
• Strong coordination and follow-up skills.