Office Administrator

Important Notes for Applicants

📌 The company name will be shared during the application process.

📌 We Need all applicants to Register their APPLICATION here also as Linkedin job application data sometimes gets deleted by LinkedIn: https://forms.gle/AxBJhrdePRgo7tu27

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About the Company

HR Interface Recruitment Consulting

the company is establishing a new Mumbai studio, with its launch planned for January 2026 — therefore, please note that the joining date for this role is tentatively January 2026.

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About the Role (Summary)

• Company

  : Leading Global Architecture & Design Firm (Name shared during the application process)

• Designation

  : Office Administrator

• Years of Experience

  : Minimum 5 years’ experience in office administration or co-ordination roles.

• Academic Qualification

  : Graduate in any discipline is a must.

• Applicant Persona:

  We are seeking a very polished and personable professional with excellent spoken and written English, someone who is approachable, confident, and able to represent the office with warmth and professionalism. The ideal candidate will combine strong organizational skills with an eye for detail, and a natural ability to collaborate smoothly with colleagues and clients across international offices.

• Job Type

  : Full-time, On-site, 5-day work week

• Location

  : Mumbai (office location to be finalized; would be a centrally connected area in Mumbai)

• Compensation Band on Offer

  : Competitive salary + benefits. Final package will depend on experience, interview performance & last drawn CTC.

• Training

  : The selected candidate will be inducted, trained, and supported through the company’s global offices. Initial training will likely be conducted in Mumbai and supplemented with sessions from European and UK offices.

• Timing

  : Applications invited now; virtual rounds will happen between 15th Sept-1st Oct & shortlisted candidates will have in-person interviews planned in Mumbai between

  13th–16th October 2025

  . Mumbai studio launch planned for

  January 2026

  .

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Position Overview

supporting the administration of a busy architectural office

Role & Responsibilities

• Using emails, messaging, and conference calls to liaise with internal and external colleagues.
• Managing centralized office inboxes.
• Handling landline telephone systems, voicemails, and reception duties.
• Supporting meetings (refreshments, note-taking, recordings).
• Receiving and dealing with post (mail).
• Organizing couriers and suppliers.
• Liaising with travel agencies on behalf of colleagues.
• Supporting Directors, COO, and Admin Manager (meeting rooms, conference calls).
• Processing time-sheets and chasing staff if incomplete.
• Updating leave sheets (maternity, sickness, other leave).
• Tracking staff service length and updating the Communications Team.
• Assisting with electronic filing, archiving, and uploading to cloud systems.
• Printing, scanning, copying, binding drawings/documents.
• Logging NDAs (None Disclosure Agreements) for colleagues.
• Liaising with suppliers (pest control, housekeeping, cleaning, etc.).
• Stock control and ordering (stationery, printer consumables, ICT equipment, refreshments, lunches).
• Acting as first aider (training provided).
• Maintaining kitchen area, managing shredding/recycling.
• Supporting the IT team as required.

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Qualifications & Skills

• Graduation or higher
• Minimum 5+ years’ administrative or receptionist experience.
• Strong

  MS Office software skills

  ; knowledge of information management systems desirable.
• Excellent literacy, numeracy, and communication skills (written & verbal English fluency required).
• High attention to detail, professional demeanour, and ability to handle confidential/commercially sensitive information.
• Prior experience working with international client organisations is advantageous (but not essential).
• Must be an

  Indian resident

  and available to join within 3 months of offer acceptance.

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Why This Role Stands Out

• Opportunity to be part of a

  new flagship Indian studio

  for a global firm.
• Play a central role in office administration and cross-office coordination.
• Collaborate with colleagues across global offices.
• International training and career development opportunities.
• Competitive salary, discretionary bonus, and benefits.

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📩 How to Apply

Apply via LinkedIn here OR if the job is closed on LinkedIn, register your details here:

Application Form Link:

HR Interface Recruitment Consulting

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Connect with our hiring consultant on Linkedin:

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If your profile is shortlisted, we look forward to exploring what makes you the perfect fit for this exciting opportunity.