Manager - Administration

12 years

0 Lacs

Posted:1 week ago| Platform: Linkedin logo

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Work Mode

On-site

Job Type

Full Time

Job Description

Job Title: Manager – Administration

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Position Overview

Manager – Administration

The ideal candidate will possess strong coordination skills, exceptional problem-solving abilities, and the capability to lead large administrative teams while ensuring a student- and faculty-centric service environment.


Key Responsibilities

1. Campus Administration & Operations

  • Oversee and manage daily campus administrative operations, ensuring seamless functioning across all departments.
  • Maintain a safe, clean, and disciplined campus environment with effective housekeeping, security, transport, and facility management.
  • Ensure timely availability and upkeep of administrative resources—classrooms, labs, meeting rooms, utilities, and equipment.

2. Facility & Infrastructure Management

  • Monitor maintenance of buildings, classrooms, infrastructure, electrical systems, and campus utilities.
  • Coordinate with facility teams for preventive and corrective maintenance to minimize downtime.
  • Oversee campus renovation, repair work, and project execution in coordination with engineering/maintenance departments.

3. Vendor & Contract Management

  • Identify, manage, and evaluate vendors for housekeeping, security, cafeteria, transport, and other support services.
  • Ensure compliance with service-level agreements (SLAs) and quality benchmarks.
  • Negotiate contracts and monitor vendor performance for cost-effectiveness and service improvement.

4. Administrative Staff Management

  • Supervise administrative staff including supervisors, support teams, housekeeping staff, security personnel, and general office assistants.
  • Allocate responsibilities, monitor performance, and provide training for continuous improvement.
  • Implement strong discipline and campus conduct standards across teams.

5. Event & Logistics Coordination

  • Ensure smooth coordination for academic events, guest lectures, examinations, conferences, festivals, and student activities.
  • Oversee campus logistics such as transportation, visitor management, and movement of materials.

6. Compliance, Policies & Documentation

  • Ensure compliance with university administrative policies, safety norms, and regulatory guidelines.
  • Maintain documentation related to inventory, assets, incident records, contracts, and service reports.
  • Support audits and prepare administrative MIS reports for senior management review.

7. Stakeholder Management

  • Work closely with faculty, students, department heads, Registrar, and senior leadership to address administrative requirements promptly.
  • Respond quickly to escalations and resolve campus administration issues effectively.


Qualifications & Experience

  • Bachelor's or Master’s degree in Administration, Management, Facility Management, or a related field.
  • 8–12 years of progressive experience

    in administration, facilities, or operations management—preferably in an educational institution or large corporate environment.
  • Strong leadership and team management skills.
  • Proficiency in MS Office, ERP systems, and administrative workflows.


Key Skills & Competencies

  • Strong organizational and multitasking capabilities
  • Leadership & People Management
  • Problem-solving and decision-making
  • Vendor & contract management
  • Excellent communication and negotiation skills
  • High standards of integrity and accountability
  • Crisis and incident management
  • Customer (student/faculty)-centric approach

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