Management Assistant

Why should you join us?

Why should you join MIT team:

How you might spend your days (Main Roles & Responsibilities)

• Supporting management with key administrative tasks such as budget tracking, expense management, HR coordination, travel arrangements, workshop planning, and system approvals.
• Acting as a core member of the management group reporting directly to the Director you will be preparing and participating in leadership meetings, creating agendas, presentations, meeting minutes, and tracking actions.
• Coordinating events, initiatives, and internal communication across the VP/Director area, ensuring timely and accurate execution.
• Serving as a communication bridge between department managers and employees to ensure alignment and transparency.
• Collaborating with internal and external stakeholders for procurement, finance, IT, HR, and vendor coordination.
• Assisting/supporting line managers & project managers in documentation control and project tracking (Purchase orders, SOPs, digital tools, process confirmations, etc.).
• Participating in business process improvement and organizational development activities.
• Supporting project reporting, departmental KPIs, and dashboard updates.
• Taking on ad hoc tasks and cross-team deliverables as part of the broader Management Support function.
  

Who You Are

At NNE, we care about who you are as a person. In the end, how you work, and your energy is what impacts the effort we do as a team. As a person, you:

• Respectful of individual and cultural differences and promote a professional, inclusive atmosphere.
• Eager to contribute to the success of transformative digital and manufacturing projects in the pharmaceutical or biotech environment.
• Organized, proactive, and thrive in an environment that requires multitasking and cross-team collaboration.
• Appreciates feedback and uses it as a tool for personal and professional growth.
  

The miles you’ve walked

n all positions there are some things that are needed, and others a bonus. We believe these qualifications are needed for you to do well in this role:

• Bachelor’s degree in business administration, Life Sciences, IT, or equivalent.
• At least 5 years of experience in a Management Assistant, Project Coordinator, or comparable administrative role.
• Demonstrated experience in handling leadership support, calendar management, stakeholder coordination, and documentation, creating presentations for management meetings, workshops, and reporting.
• Strong proficiency in MS Office Suite (especially Excel, PowerPoint, Outlook); Power BI, SharePoint, Data analysis, Pivot tables, conditional formatting, data validation, linked workbooks, macros.
• Visual task planning for teams, use of project planner, Microsoft loop, power automate is a plus.
• Fluent in English, both oral and written.
• High attention to detail and strong organizational skills.
• Experience with regulated industries (pharma/biotech), particularly understanding GxP, GMP, or compliance documentation, is a strong advantage.
  

We’re experts bound by a noble cause and driven by passion

Sounds like something you’d like to do? If you’re ready to join our passion, let’s hear from you.