Junior Executive-I (Admin.)

Experience

Responsibilities

Office Administrative Responsibilities:

• Regular Office Upkeep and Maintenance of the premises through the housekeeping staff.
• Maintaining & AMC in collaboration with respective vendors for the existing Fire & Safety Aids present in IPPL-HO.
• Maintenance of HO Biometric Machine and data, CC Cameras for the safety and security of officers.
• Maintenance of Aesthetic Instruments and Other displayed artwork and products within the HO premises.
• Maintenance & Tracking of Company Issued Assets Employees from HO.
• Office stationery purchase and Tracking, Office inventory purchase and tracking.
  

Vendor Liaisoning, Contract Management And Contractual Staff Management

• Tendering of Housekeeping and Office Car contracts.
• Tracking of agreement renewals for Contractual Staff, Housekeeping Staff, Car Hiring Services, at HO.
• Tracking of agreement renewals for Beverages & Canteen Supplies at HO.
• Attendance and OT Calculation of contractual and housekeeping staff (at HO) on monthly basis.
• Liaisoning with the contractors/vendors for the payroll and other related data of the staff at HO.
• Oversee the day-to-day activities of the housekeeping staff at HO. Arrange for timely trainings for the staff in collaboration with the contractor.
  

Admin Annual Budgeting And Expense Management For HO

• Annual Budgeting of administration related expenses for the financial year at HO.
• Maintaining the finance reporting for revenue expenses at HO, viz., Electricity, Water Usage, Stationery, Canteen Expenses, etc. at HO.
  

Event Management & Coordination At HO

• Celebration and Appreciation of important employee milestones, like birthdays, work anniversaries, major achievements in the employee life cycle.
• Coordination and Execution of Events and Programmes in coordination with event planning committee.
  

Board Meeting Arrangements

• Board Meeting arrangements and ensuring seamless meeting experience for all the attendees and important stakeholders.
• Car Arrangement for all the directors, proper and timely pickup and drop of them in a timely and seamless manner.
• Arrangement of refreshments, lunch, chairman’s dinner with the Board, and successful execution of the same, assuring the best experience for all involved.
• Approval and procurement of the gifts, other tokens and stationery items that may be required for the meeting itself.
  

Billing, PO & SES Creation for HR & Admin Department:

• PO & SES creation, Processing of bills in SAP for the departmental bills raised by vendors, etc.
  

Required Skills