Insurance Documentation Executive

Job Title:

Department:

Purpose of the Position

To manage the company's overall insurance operations and ensure legal and compliance efficiency. The role involves handling insurance documentation, coordinating with various departments and insurance providers, assisting in legal and contractual matters, and supporting risk management through compliance and audits.

Key Responsibilities

1. Insurance Management & Cross-Department Coordination

• Oversee the company's overall insurance requirements, ensuring cost-effective coverage and timely renewals.
  
• Negotiate and acquire competitive insurance quotes aligned with company needs.
  
• Coordinate with various departments and insurance providers to streamline documentation, claims processing, and policy management.
  
• Maintain accurate records of insurance policies, renewals, endorsements, and claims.
  

2. Legal and Contractual Support

• Assist in drafting, reviewing, and revising contracts and agreements to ensure compliance with legal and organisational standards.
  
• Conduct research on relevant laws and regulations to ensure all documentation and processes meet compliance requirements.
  

3. Compliance & Risk Management

• Monitor and support factory and departmental compliance with applicable laws, safety standards, and insurance regulations.
  
• Coordinate risk management initiatives to ensure adherence to internal policies and statutory requirements.
  

4. Intellectual Property Rights (IPR) Management

• Oversee and manage the companys trademarks, design rights, and related registrations.
  
• Ensure proper protection and renewal of intellectual property assets.
  

5. Internal Audit Support

• Conduct and assist in compliance-related internal audits across various departments, with a focus on HR and operational processes.
  
• Maintain audit records and prepare summary reports for management review.
  

Desired Candidate Profile

• Education:

  B.Com / M.Com / LLB / Company Secretary (CS)/ MBA or equivalent qualification.

• Experience:

  Freshers and experienced candidates are welcome. Exposure to insurance coordination, legal documentation, or compliance roles will be an added advantage.

• Skills:

• Strong documentation and coordination skills
  
• Basic understanding of insurance and compliance procedures
  
• Good command of MS Office (Excel, Word, Outlook)
  
• Attention to detail and organisational ability
  
• Effective communication and negotiation skills
  

Key Attributes

• Responsible, detail-oriented, and proactive
  
• Capable of handling confidential documentation
  
• Willing to learn and work across departments
  
• Strong sense of accountability and professionalism