Human Resources Payroll Assistant

Job Summary

We are looking for a highly organized and detail-oriented HR Operations Executive to join our team. The ideal candidate will have excellent Excel skills, which are essential for managing, analyzing, and reporting HR data. This role will be responsible for executing HR operational tasks, including payroll processing, employee records management, and supporting HR initiatives.

Key Responsibilities

HR Operations Management

• Maintain and update employee records in HR systems and databases.
• Handle employee onboarding and offboarding processes, ensuring compliance with company policies.
• Assist with payroll processing, ensuring accuracy in timesheets, leave balances, and deductions.

Data Management & Reporting

• Use Excel to compile, analyze, and present HR data, including headcount, attrition, attendance, and other metrics.
• Create and manage HR dashboards to provide insights to the HR team and management.
• Generate and distribute regular and ad-hoc HR reports to stakeholders.

Employee Relations

• Respond to employee inquiries related to HR policies, benefits, and procedures.
• Assist in the resolution of employee issues, escalating to the HR Manager when necessary.
• Support the implementation of HR policies and procedures.

Compliance & Documentation

• Ensure all HR operations are in compliance with local labor laws and company policies.
• Maintain accurate records of employee documentation, including contracts, performance reviews, and disciplinary actions.
• Assist with audits and ensure all HR records are up-to-date and accurate.

HR Process Improvement

• Identify opportunities to streamline HR processes and improve efficiency.
• Assist in the development and implementation of new HR initiatives and projects.
• Support the HR team in other duties as needed.

Skills & Qualifications

• Education

  : Bachelor's degree in Human Resources, Business Administration, or a related field.

• Experience

  : 2-4 years of experience in HR operations or a similar role.

• Excel Skills

  : Advanced proficiency in Microsoft Excel, including the ability to use formulas, pivot tables, VLOOKUP, and data visualization tools.

• Technical Skills

  : Familiarity with HR software and systems (e.g., HRIS, payroll systems).

• Communication Skills

  : Excellent verbal and written communication skills.

• Organizational Skills

  : Strong attention to detail and the ability to manage multiple tasks simultaneously.

• Problem-Solving Skills

  : Ability to analyze data and provide actionable insights.

• Confidentiality

  : Ability to handle sensitive information with discretion and maintain confidentiality.