Human Resources Associate

Job Title

Experience

Location

Reporting To

Department

Employment Type

Travel

Job Overview

HR Associate

Key Responsibilities

1. Statutory Compliance

• Ensure timely registration, filing, and renewal of statutory records (PF, ESI, PT, Gratuity, etc.).
• Maintain statutory registers in compliance with applicable labor laws (Shops & Establishments Act, Factories Act, etc.).
• Coordinate with consultants or vendors for monthly filings and remittances.
• Assist during statutory and internal audits by providing necessary HR documentation and reports.
• Keep updated on regulatory changes related to HR compliance and implement necessary actions.

2. HR Operations

• Support end-to-end onboarding process – document collection, background verification, ID card issuance, file maintenance.
• Manage attendance tracking through biometric systems; generate and verify leave and attendance reports.
• Prepare accurate monthly inputs for payroll processing including attendance, leave, and deductions.
• Maintain and update employee master data in HRMS or ERP systems.
• Ensure proper record-keeping of employee files both in soft and hard copies.

3. Administrative Support

• Oversee day-to-day office administration including facility management, stationary and supply tracking, and upkeep of office environment.
• Coordinate with vendors for office maintenance, travel bookings, pest control, courier services, etc.
• Handle petty cash, utility bill tracking, and office asset management.
• Support procurement and renewal of AMC agreements and admin-related contracts.

4. Employee Engagement and Support

• Address employee queries related to statutory deductions, payroll components, and HR policies.
• Assist in the planning and execution of in-office engagement activities and welfare initiatives.
• Ensure seamless coordination for employee grievances related to admin or infrastructure matters.
  

Required Qualifications

• Graduate in HR, Business Administration, or Commerce. MBA in HR preferred.
• Minimum 2 years of relevant work experience in HR operations and statutory/admin roles.
• Good understanding of ESI, PF, PT, and other statutory compliance procedures.
• Proficient in MS Excel, Google Sheets, and experience with HRMS tools (Zoho, GreytHR, Keka, etc.).
• Good communication skills in English and local language (Kannada is a plus).
• Willingness to travel locally when required for office or statutory work.

Key Traits

• Detail-oriented and well-organized
• Trustworthy with handling confidential information
• Flexible and team-oriented
• Ability to multitask and manage priorities with minimal supervision

Compensation

• Based on experience and aligned with industry standards.