Human Resources Administrative Specialist

Position:

Location:

Employment Type:

About Us

S&J Advertising

Key Responsibilities

Human Resources

• Manage

  end-to-end recruitment

  : sourcing, shortlisting, interviews, and onboarding.
• Draft and manage

  offer letters, contracts, internship agreements, and HR policies

  .
• Track and maintain

  attendance, leave records, payroll inputs, and performance evaluation

  .
• Conduct

  induction programs, training support, and exit formalities

  .
• Handle

  employee engagement, grievance resolution, and disciplinary actions

  .
• Ensure compliance with company policies and confidentiality standards.

Administrative

• Appointment Scheduling:

  Book and manage meetings, interviews, and follow-ups.

• Founder’s Calendar Management:

  Plan, prioritize, and organize the founder’s schedule effectively.

• Vendor Management:

  Maintain vendor relationships and coordinate for office requirements.

• Administrative Assistant Tasks:

  Manage day-to-day admin tasks, correspondence, and filing.

• Data & Record Management:

  Maintain company databases, employee records, and confidential files.

• Performance Tracking:

  Assist management in tracking KPIs, preparing performance reports, and ensuring accountability.

• Cross-Department Coordination:

  Ensure smooth workflow between departments and timely completion of tasks.
• Other

  administrative assistant responsibilities

  as assigned.

Requirements & Skills

• Graduate in

  Human Resources, Administration, or related field

  .
• Prior

  experience/internship in HR/Admin roles

  preferred.
• Strong command of

  MS Office (Excel, Word), Google Docs/Sheets, Calendar tools

  .
• Excellent

  organizational, time management, and multitasking abilities

  .
• Strong

  written and verbal communication skills

  .
• Ability to

  maintain confidentiality, discipline, and professionalism

  .
• Proactive, detail-oriented, and capable of working independently.

What We Offer

• Exposure to both

  HR & Admin functions

  in a growing creative agency.
• Direct learning under the

  founder & leadership team

  .
• Career growth opportunities with structured development.
• A collaborative, performance-driven, and learning-oriented culture.