HR Cum Assistant Executive

1. Employee Hiring and Onboarding:

o Handle end-to-end recruitment, including job postings, candidate screening, and interviews

o Prepare and issue offer letters, appointment letters, and other onboarding documents.

o Facilitate employee orientation and ensure a smooth onboarding experience

2. Employee Records and Documentation:

o Maintain accurate employee records, including personal details, contracts, and performance evaluations.

o Ensure timely processing of employment agreements, promotions, and exit formalities.

3. Meetings with Corporate Managing Director:

o Schedule and participate in meetings with the Corporate Managing Director regarding HR updates, staffing, and strategic initiatives

o Prepare detailed reports and presentations for management on HR metrics and initiatives.

4. Attendance and Employee Query Management:

o Monitor and manage attendance records, leave requests, and time tracking.

o Resolve employee concerns, grievances, and queries effectively and professionally

5. Policy Development and Compliance:

o Develop and update company policies, ensuring compliance with labor laws and regulations.

o Conduct employee training sessions to familiarize staff with company policies and workplace ethics.

6. Performance Management:

o Assist in designing and implementing performance appraisal systems.

o Track employee performance and recommend improvements or training programs as needed.

7. Employee Engagement and Welfare:

o Plan and execute employee engagement activities, such as team-building events and recognition programs.

o Act as a mediator to resolve workplace conflicts and foster a positive work environment.

8. Payroll and Benefits Administration:

o Coordinate with the finance team to ensure timely and accurate payroll processing.

o Manage employee benefits, including health insurance, provident fund, and other entitlements.

9. Training and Development:

o Identify training needs and organize workshops or training sessions for skill development.

o Collaborate with department heads to create employee growth and development plans.

10. Exit and Off boarding Processes:

 Manage resignation, termination, and retirement processes, ensuring compliance with company policy.

 Conduct exit interviews to gather feedback and analyze trends for improving retension.

11. Additional Responsibilities:

 Ensure seamless issuance of resignation acceptance letters, experience certificates, and relieving letters for employees exiting the organization.

 Handle other HR tasks and duties as assigned by the Corporate Managing Director or senior leadership.

Assistant Role

Role Summary:

The Assistant to the Director provides comprehensive administrative, organizational, and logistical support to the Director. This role is crucial in ensuring the Director's efficiency and effectiveness, managing their schedule, communications, and various projects. The ideal candidate will be highly organized, proactive, discreet, and possess excellent communication and problem-solving skills, capable of working independently and as part of a team in a fast-paced environment.

Key Responsibilities:

• Calendar and Schedule Management:
• Manage and maintain the Director's complex calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
• Proactively anticipate scheduling conflicts and propose solutions.
• Ensure the Director is well-prepared for all meetings with necessary documents and information.
• Communication Management:
• Act as a primary point of contact for internal and external stakeholders, screening and directing calls, emails, and visitors.
• Draft, review, and edit correspondence, reports, presentations, and other documents on behalf of the Director.
• Prioritize and manage incoming communications, ensuring timely responses or escalation as needed.
• Meeting Support:
• Coordinate and schedule meetings, including booking rooms, arranging technology, and preparing agendas.
• Attend meetings, take accurate minutes, and track action items to ensure timely follow-up.
• Prepare and distribute meeting materials, presentations, and reports.
• Travel Arrangements:
• Coordinate comprehensive travel itineraries, including flights, accommodation, ground transportation, and visa requirements.
• Prepare and submit expense reports in a timely manner.
• Administrative Support:
• Organize and maintain physical and electronic filing systems.
• Process invoices, expense reports, and other financial documentation.
• Order and manage office supplies for the Director's office.
• Handle confidential information with the utmost discretion and professionalism.
• Project Assistance:
• Assist the Director with various projects, conducting research, compiling data, and preparing reports as required.
• Track project timelines and deliverables, ensuring adherence to deadlines.
• Support the Director in preparing presentations and reports for internal and external stakeholders.
• General Support:
• Run errands and perform other ad-hoc duties as assigned to support the Director and the broader team.
• Maintain a professional and organized work environment.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Ability to commute/relocate:

• Shivajinagar, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Did you completed MBA in HR?

Experience:

• HR Executive: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person

Application Deadline: 20/04/2025