Executive Personal Assistant

Company: LUXC Media

Location: Mumbai

Experience: 1–4 years

Salary: ₹3 – 5 LPA

About the Role

We are seeking a proactive and highly organized Personal Assistant / Executive Assistant to support the executive leadership team at LUXC Media. This role goes beyond traditional administrative duties, offering an opportunity to work closely with the executive team, streamline operations, and ensure smooth coordination across both professional and personal tasks.

Key Responsibilities

• Executive & Personal Assistance
• Act as the primary point of contact and gatekeeper for the executive team.
• Manage complex calendars, schedule appointments, and coordinate internal/external meetings.
• Prepare, review, and edit correspondence, presentations, and reports.
• Organize travel arrangements including flights, accommodation, visas, and local transportation.
• Handle confidential personal and professional tasks, such as managing personal appointments and organizing documents.
• Conduct research and prepare briefing materials to support decision-making.

Administrative Support

• Maintain organized filing systems (digital and physical) for easy access to important records.
• Handle all incoming and outgoing communications (emails, calls, and mail).
• Draft, circulate, and manage internal communications and company-wide updates.
• Assist in preparing meeting agendas, recording minutes, and tracking follow-ups.
• Oversee office supplies, vendors, and basic facility management needs.
• HR & Coordination (Value-Added Role)
• Support in recruitment coordination, onboarding new hires, and maintaining HR records.
• Assist in event/meeting planning for team activities and client engagements.
• Ensure alignment across departments by coordinating with internal stakeholders.

Requirements

• 1–4 years of proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong organizational and time-management skills with the ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic Google Workspace tools.
• High level of integrity, discretion, and professionalism in handling confidential information.
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Flexibility, adaptability, and willingness to take on diverse tasks.

Why Join LUXC Media?

LUXC Media