Executive Assistant

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About the Role

smart, proactive, and highly organized Executive Assistant

primarily about managing day-to-day operations, schedules, communications, and cross-team coordination

fast-paced creative agency

Key Responsibilities

Executive & Team Assistance (Primary Focus)

• Manage calendars, schedules, and appointments

  for leadership and senior management.

• Coordinate meetings

  — prepare agendas, take minutes, and ensure smooth follow-ups.
• Act as the

  main point of communication

  between leadership, internal teams, and clients.
• Prepare

  presentations, reports, and documents

  for management and client-facing needs.
• Support the

  digital, creative, and PR teams

  with campaign coordination and task tracking.
• Handle

  travel bookings, vendor management, and expense coordination

  .
• Proactively identify

  operational bottlenecks

  and ensure smooth day-to-day workflows.

HR Coordination (Secondary Focus)

• Oversee

  end-to-end recruitment

  for PR, creative, digital, and client servicing roles.
• Manage

  employee onboarding, contracts, and lifecycle documentation

  .
• Coordinate

  employee engagement programs, team-building events, and recognition initiatives

  .
• Maintain

  attendance, leave, and payroll-related records

  while supporting compliance needs.
• Assist in drafting and implementing

  HR policies

  tailored for a

  creative agency environment

  .

Qualifications & Skills

• Bachelor’s/Master’s degree in

  Business Administration, HR, or related fields

  .

• 2–4 years of experience

  as an

  Executive Assistant, Team Coordinator, or HR Executive

  .
• Excellent

  organizational and multitasking skills

  .
• Strong

  written and verbal communication abilities

  .
• Ability to

  thrive in a dynamic, fast-paced agency culture

  .
• Basic understanding of

  HR processes

  , recruitment, and compliance.
• Proficiency in

  MS Office, Google Workspace, and HR tools

  is a plus.

Why Join LUXC MEDIA

LUXC MEDIA

closely with leadership

About the Company

LUXC MEDIA

luxcmedia.com

Hyland-media.com

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