Executive Personal Assistant

Role Overview: As a Personal Assistant / Executive Assistant at LUXC Media, you will play a crucial role in supporting the executive leadership team. This position offers a unique opportunity to go beyond traditional administrative tasks and collaborate closely with the executives to streamline operations and ensure effective coordination across professional and personal responsibilities. Key Responsibilities: - Act as the primary point of contact and gatekeeper for the executive team. - Manage complex calendars, schedule appointments, and coordinate internal/external meetings. - Prepare, review, and edit correspondence, presentations, and reports. - Organize travel arrangements including flights, accommodation, visas, and local transportation. - Handle confidential personal and professional tasks, such as managing appointments and organizing documents. - Conduct research and prepare briefing materials to facilitate decision-making. - Maintain organized filing systems for easy access to important records. - Handle all incoming and outgoing communications effectively. - Assist in drafting internal communications and company-wide updates. - Support recruitment coordination, onboarding new hires, and maintaining HR records. - Assist in event/meeting planning for team activities and client engagements. - Coordinate with internal stakeholders to ensure departmental alignment. Qualifications Required: - 14 years of experience as a Personal Assistant, Executive Assistant, or in a similar role. - Strong organizational and time-management skills with the ability to multitask. - Excellent written and verbal communication skills. - Proficiency in MS Office Suite (Word, Excel, PowerPoint) and basic Google Workspace tools. - High level of integrity, discretion, and professionalism in handling confidential information. - Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment. - Flexibility, adaptability, and willingness to take on diverse tasks. (Note: Additional details about the company were not provided in the job description.),