Executive Coordinator

Executive Coordinator to Director

Role Summary

Executive Coordinator

Key Responsibilities

• Instruction & Framework Development

• Collaborate with the Director to refine and document vision, strategy, meeting agendas, and presentations.

• Translate ideas into structured frameworks and action plans.

• Cross-functional Coordination

• Serve as liaison with departments (e.g., Marketing, Finance, R&D), tracking deliverables, dependencies, and timelines.

• Meeting Management & Documentation

• Schedule, prepare for, and attend high-impact meetings; take minutes and follow up on action items.

• Maintain a precise log of all critical conversations and decisions.

• Research & Content Prep

• Conduct web-based research to support reports, presentations, and talks.

• Source data, insights, trends, competitor analysis, and relevant multimedia support material.

• Reporting & Presentation Support

• Develop polished PowerPoint decks, Excel summaries, and analytical reports.

• Deliver timely, neat, and impactful updates to the Director and stakeholders.

• Operational Excellence

• Manage calendars, communication touchpoints, and related logistics with professionalism.

• Uphold confidentiality and exercise sound judgment in all executive interactions.

Candidate Profile: Ideal Attributes

• Gender:

   Male (per specification)

• Education:

   Bachelor’s degree—preferably in Business Administration, Management, or related field

• Language Proficiency:

   Fluent in English and Gujarati (verbal and written).

• Technical Proficiency:

• Strong command of Microsoft Excel

   (formulas, pivot tables, data visualization).
• Comfortable with 

  AI tools

   (e.g., ChatGPT, content summarization, data extraction) for research and drafting.
• Proficient in PowerPoint, Outlook, and possibly Google Workspace or collaboration tools 

• Core Competencies:

• Superior communication

   (linguistic dexterity, clarity, and discretion).
• Highly 

  organized

  ; capable of prioritizing across multiple tasks.
• Strong 

  analytical

   and 

  strategic thinking

  ; able to anticipate needs and drive outcomes.
• High 

  integrity

  , maturity, and approachability; maintains confidentiality and professionalism