Executive Assistant/Office Manager

HARION ZARILON PRIVATE LIMITED

JOB PROFILE: EXECUTIVE ASSISTANT – HUMAN RESOURCES & ADMINISTRATION

(Location: Pandesara, surat)

ROLE PURPOSE

The Executive Assistant – HR & Administration is a central role at Harion Zarilon.

You are the execution backbone to leadership — enabling clarity, discipline, and coordination across teams, while upholding our values of integrity, simplicity, and collective growth.

This position merges executive support, people operations, and administrative efficiency, requiring a proactive, mature, and reliable individual who thrives on ownership and structured progress.

CORE RESPONSIBILITIES

1. Executive Coordination

• Support the Managing Director in daily schedules, communication, documentation, and meeting follow-ups.

• Track key initiatives, timelines, and deliverables across departments.

• Prepare reports, presentations, MOMs, and ensure commitments are closed on time.

• Maintain confidentiality and discretion in all leadership-level communication.

• Plan and manage travel, appointments, and events with precision.

2. Human Resources & People Management

• Manage recruitment, onboarding, and employee documentation processes.

• Support in defining KRAs, appraisal systems, and performance monitoring.

• Coordinate training, employee engagement, and welfare programs.

• Maintain payroll inputs, attendance, and compliance data in sync with HR consultants.

• Foster a professional, disciplined, and value-driven culture in alignment with the company’s principles.

3. Administration & Operations

• Oversee daily office operations: housekeeping, facility management, and supplies.

• Manage vendor contracts, utilities, and service partners effectively.

• Monitor administrative expenses and support budgeting.

• Ensure hygiene, safety, and efficiency of the work environment.

• Organize internal events, leadership meetings, and external visits.

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KEY SKILLS & QUALIFICATIONS

• Graduate / Postgraduate in Business Administration or HR.

• 4–8 years of experience in Executive Assistance, HR, or Office Management.

• Strong communication, coordination, and documentation skills.

• High level of accountability and integrity.

• Proficiency in MS Office, Google Workspace, and HR tools.

• Calm under pressure, dependable, and execution-focused.

PERSONAL ATTRIBUTES

• Balanced, self-motivated, and respectful in conduct.

• Detail-oriented with a systems mindset.

• Emotionally mature, dependable, and solution-driven.

• Embodies discipline, loyalty, and discretion.

• Resonates with the company’s vision of steady, healthy, and ethical growth.

REPORTING TO:

Managing Director

GROWTH PATH

• Year 1–2: Full command over executive coordination, HR and admin systems.

• Year 3+: Opportunity to grow into HR & Operations Manager or Chief of Staff based on leadership performance.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance

Work Location: In person