Executive Assistant to Vice President

About the Role

This role is a unique opportunity for an ambitious, highly organised individual to work directly with the leadership team and play a pivotal role in the day-to-day functioning of the company.

You will work at the intersection of Executive Support, HR Administration, and Office Operations, contributing to the rhythm of the business and ensuring things run smoothly behind the scenes. Think of it as the engine room of a fast-moving, entrepreneurial setup - perfect for someone who enjoys ownership, variety, and making things happen.

You’ll report directly to the Vice President - India and work closely with cross-functional teams, playing both a strategic and hands-on role.

What You Will Do Here

Executive Assistant Responsibilities

• Manage the Leader’s calendar, appointments, and travel logistics
• Organise internal meetings, external stakeholder interactions, and follow-ups
• Prepare decks, briefs, reports, and summaries ahead of key discussions
• Maintain confidentiality and handle sensitive information with discretion

HR Administration

• Assist in onboarding, employee documentation, and HRIS maintenance
• Support performance review cycles, leave tracking, and HR-related queries
• Help drive engagement initiatives, internal comms, and team culture activities

Office Administration

• Coordinate vendor management, subscriptions, and office supplies
• Manage logistics for events, training, and team offsites
• Track expenses and budgets related to operations and team events

What Will Set You Up for Success

• You thrive in ambiguity and bring structure to chaos
• You have a knack for anticipating needs before they’re even said aloud
• You’re a natural planner, communicator, and relationship builder
• You don’t just manage tasks - you own outcomes
• You understand the importance of discretion and professionalism

Preferred Qualifications

• MBA in HR, General Management or related fields
• 1–3 year of experience in a similar administrative, HR, or EA role
• Strong proficiency in Google Workspace / MS Office tools
• Excellent communication skills — written and verbal
• Comfort with tech tools and platforms (Slack, Trello, Notion, etc.) is a plus