Executive Assistant to Vice President

Job Description

KEY RESULTS: 1. Manage scheduling for company Director/VP. 2. Draft, review and send communications on behalf of company Director/VP. 3. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. 4. Answer and respond to phone calls, communicate messages and information to the Director/VP. 5. Coordinate travel arrangements for Director/VP. 6. Maintain various records and documents for company Director/VP. KEY ACTIVITIES: 1. Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. 2. Maintain confidential and sensitive information. Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. 3. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Director/VP as needed. 4. Delegate tasks and follow up to get the work done on time. 5. Acting as the point of contact among Director/VP, employees, clients and other external partners. 6. Managing information flow in a timely and accurate manner. 7. Managing Director/VP calendars and set up meetings. 8. Make travel and accommodation arrangements. 9. Track daily expenses and prepare weekly, monthly or quarterly reports. 10. Act as an office manager by keeping up with office supply inventory. 11. Format information for internal and external communication – memos, emails, presentations, reports. 12. Screen and direct phone calls and distribute correspondence. 13. Organize and maintain the office filing system. Qualification (Must/Desirable): Graduate from a secretarial college or Masters. PA diploma or certification is a plus. Experience: Min. 3 to 5 years’ experience as an Executive Assistant, Personal Assistant or similar role as an assistant or secretary to the Director/VP of a company. Job Types: Full-time, Permanent Pay: ₹20,000.00 - ₹35,000.00 per month Benefits: Health insurance Provident Fund Schedule: Day shift Morning shift Work Location: In person