Executive Assistant to Vice President

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Location:

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Experience Required:

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Job Summary:

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to handle a wide range of administrative and executive support-related tasks. This role requires confidentiality, discretion, and the ability to work efficiently in a fast-paced, global environment.

Key Responsibilities:

• Manage the VP’s calendar, schedule meetings, and coordinate logistics across time zones
• Prepare meeting agendas, take accurate minutes, and follow up on action items.
• Handle confidential information with integrity and discretion.
• Draft and format business correspondence, reports, and executive presentations.
• Assist with travel arrangements, expense reports, and general office coordination.
• Serve as a liaison between the executive team and internal/external stakeholders.
• Provide project coordination support for ongoing initiatives and special projects.
• Ensure consistent follow-ups, reminders, and deadline management.

Qualifications:

• Minimum of 5- 10 years of experience as an Executive Assistant or in a similar administrative role.
• Excellent English communication skills (both written and verbal) are essential
• Strong organizational skills with keen attention to detail and accuracy.
• High level of professionalism and emotional intelligence.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience using collaboration tools (e.g., Zoom, Slack, Google Workspace).
• Ability to work independently and manage multiple priorities under pressure.
• Prior experience supporting senior leadership in a global or remote organization is preferred.