Executive Assistant To Managing Director

Role & responsibilities

Executive & Administrative Support

• Manage executive calendars, appointments, meetings, and travel schedules
• Act as the primary point of contact between the executive and internal/external stakeholders
• Prepare, review, and manage correspondence, emails, presentations, and reports
• Handle confidential and sensitive information with absolute discretion.

Meeting & Communication Management

• Coordinate board meetings, management reviews, and client meetings
• Prepare agendas, minutes of meetings (MoM), and action trackers
• Follow up on action items and ensure timely closures.

Documentation & Records

• Maintain structured filing systems (physical & digital)
• Draft letters, notices, memos, and official communications
• Maintain contracts, agreements, and compliance documents.

Coordination & Follow-ups

• Coordinate with departments for reports, approvals, and updates
• Track deadlines, commitments, and deliverables on behalf of the executive
• Liaise with clients, vendors, legal, auditors, and consultants.

Office & Protocol Management

• Manage visitor handling and executive protocol
• Organize events, conferences, and official functions
• Support travel bookings, reimbursements, and expense tracking

Preferred candidate profile

Education - graduation / post graduate / PHD.

Education specialisation - business & commerce computer application LAW / Engineering

Work experience in Typing & stenography

Work experience in calendar management & travel management & vendor management & legal services mgmt & finance management & HR management.

Work experience in digital communication website content management & YouTube & Instagram & linkedn & Twitter & Facebook communication mgmt

Work experience in Liasoning with govt authorities

Internal coordination with the staffs

HR job portal work experience

Languages - English Hindi Kannada to read speak write

Work experience in finance & HR & admin & legal & ICT

Work experience in MSoffice word excel ppt outlook tally erp Zoho & any other software tools

Work experience 20+ years minimum.