Executive Assistant to Managing Director

Position Title: Executive Assistant Location: Lambha, Ahmedabad Freshers Preferred Position Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be adept at managing multiple priorities, handling confidential information with discretion, and communicating effectively across all levels of the organization. Key Responsibilities: Calendar Management: Efficiently manage executive calendars, including scheduling meetings, appointments, and conference calls. Anticipate scheduling conflicts and proactively resolve them to ensure optimal use of executive time. Travel Coordination: Arrange domestic and international travel accommodations for executives, including flights, hotels, transportation, and itinerary planning. Prepare detailed travel itineraries and ensure all travel-related documents are organized and readily accessible. Communication Liaison: Serve as the primary point of contact for internal and external communications on behalf of the executives. Draft and proofread emails, correspondence, presentations, and other documents with accuracy and attention to detail. Meeting Support: Prepare meeting agendas, materials, and presentations in advance of executive meetings. Attend meetings as required, take minutes, and distribute action items to relevant stakeholders. Information Management: Maintain organized electronic and physical filing systems for documents, records, and correspondence. Monitor and prioritize incoming communications, ensuring urgent matters are addressed promptly. Administrative Support: Provide general administrative assistance, such as processing expense reports, managing office supplies, and coordinating logistics for events and special projects. Handle sensitive and confidential information with the utmost discretion and professionalism. Qualifications: Bachelor's degree preferred, or equivalent work experience. Proven experience as an executive assistant or similar administrative role, supporting C-level executives or senior management. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to prioritize tasks effectively and work well under pressure in a fast-paced environment. Discretion and confidentiality in handling sensitive information. Flexibility and adaptability to changing priorities and deadlines. Professional demeanor and positive attitude, with a willingness to take on new challenges and responsibilities. Join Our Team: If you thrive in a dynamic and supportive environment and possess the qualifications outlined above, we invite you to apply for the Executive Assistant position. Join us in contributing to the success of our organization and making a meaningful impact on our mission. Show more Show less