Executive Assistant to Managing Director

As an Executive Assistant at our company, you will play a vital role in providing comprehensive administrative support to our executive leadership team. Your exceptional organizational skills, attention to detail, and ability to multitask in a fast-paced environment will be crucial for success in this role. You will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with various projects as needed. Key Responsibilities: - Calendar and Schedule Management: - Manage and maintain the executives" calendar, scheduling meetings, appointments, and travel. - Prioritize and resolve scheduling conflicts to ensure optimal use of the executive's time. - Communication Management: - Serve as the primary point of contact between executives and internal/external stakeholders. - Handle incoming emails, phone calls, and correspondence, ensuring timely responses and actions. - Prepare and review communications on behalf of executives. - Meeting Coordination & Logistics: - Organize meetings, including virtual and in-person events, from start to finish. - Ensure executives have necessary materials and background information for all meetings. - Project Support: - Assist with special projects, including research, report preparation, and presentations. - Track project milestones and deadlines to ensure timely completion of tasks. - Confidentiality & Discretion: - Handle sensitive information with the utmost discretion and maintain confidentiality. - Maintain a high level of professionalism in all interactions on behalf of the executive office. - Administrative Support: - Perform general administrative duties such as managing filing systems and office supplies. - Prepare and edit documents, reports, and presentations as required. Qualifications: - Excellent verbal and written communication skills. - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other productivity tools. - Strong organizational skills, attention to detail, and ability to prioritize tasks efficiently. - Problem-solving skills and adeptness at handling unexpected situations. - High degree of professionalism and ability to maintain confidentiality. - A bachelor's degree is preferred but not required. Preferred Skills: - Knowledge of office management and procedures. - Strong interpersonal skills with a focus on building relationships. Working Conditions: - Full-time position with regular office hours. - Occasional overtime may be required based on executive needs. Benefits: - Cell phone reimbursement - Health insurance - Paid sick time Schedule: - Day shift Experience: - Executive assistant: 6 years (Required) - Personal assistant: 2 years (Required) Language: - English (Required) Location: - Kota, Rajasthan (Required) Work Location: - In person (Note: The Job Description may vary slightly based on the specific requirements and preferences of the hiring company),