Executive Assistant to Managing Director

As an Executive Assistant to the Managing Director, your role will involve providing full administrative and secretarial support to ensure the smooth management of the Director's day-to-day affairs and the most effective use of his time. Key Responsibilities: - Manage the Director's daily engagements, prioritize appointments, and reallocate as necessary. - Arrange the Director's travel, including visas and accommodation. - Handle the Director's correspondence and ensure timely responses. - Maintain office systems, manage data, and handle filing. - Deal with sensitive and complex issues professionally and objectively. - Take initiative in the Director's absence. - Contribute to Research and Development activities for organizational growth. - Keep records of the Director's contacts. - Screen calls, enquiries, and requests, and respond appropriately. - Assist in researching and following up on matters within the Director's responsibility. - Prepare documents, reports, and presentations for the Director. - Organize meetings, prepare agendas, briefings, and meeting papers. - Welcome and assist visitors at all levels. - Supervise incoming and outgoing mail. - Perform any other duties as required by the Director. Qualifications Required: - Bachelor's degree or equivalent education. - At least 1 year of experience as a Personal Assistant at the senior management level. - Experience working in a Manufacturing Company. - Exceptional interpersonal communication skills. - Strong organizational and planning abilities. - Attention to detail and high accuracy. - Proactive and flexible approach to work. - Self-motivated individual with the ability to prioritize tasks. - Discretion in handling sensitive information and maintaining confidentiality. - Proficiency in IT skills, especially in Microsoft Office Word, Excel, and PowerPoint. Please note that this is a full-time position with a day shift schedule in Kolkata, West Bengal. A reliable commute or willingness to relocate is required. Preferred qualifications include a Bachelor's degree, 3 years of work experience, proficiency in English, and the ability to work in person at the specified location.,