Executive Assistant to Chief Executive Officer

Job Description

Job Title: Executive Assistant to CEO/Director Location: Surat, Gujarat Industry: Machine Manufacturing Annual Salary: ₹6–10 LPA Experience Required: 5–10 years Education: Bachelor's degree in Business Administration, Engineering, or related field; MBA preferred Reporting To: Chief Executive Officer (CEO)/Director Role Overview The Executive Assistant will serve as a strategic partner to the CEO, providing high-level administrative support and facilitating effective communication across departments. This role demands exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities 1. Executive Support Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Prepare briefing materials, reports, and presentations for the CEO’s meetings and events. Handle confidential information with utmost discretion and integrity. 2. Communication and Liaison Act as the primary point of contact between the CEO and internal/external stakeholders. Draft and manage correspondence, communications, and other documents on behalf of the CEO. Coordinate with departmental heads to ensure alignment with the CEO’s directives. 3. Meeting and Event Management Organize and coordinate internal and external meetings, including preparing agendas and taking minutes. Plan and execute company events, board meetings, and conferences attended by the CEO. 4. Project Management Assist the CEO in planning, coordinating, and executing special projects and strategic initiatives. Track the progress of key projects and provide regular updates to the CEO and relevant stakeholders. 5. Research and Analysis Conduct market research, competitor analysis, and due diligence to support executive decision-making. Gather and analyze key data, providing insightful reports and recommendations. 6. Administrative Support Organize and maintain the CEO’s files, records, and documents. Handle expense reports, reimbursements, and budget tracking for the CEO’s office. Qualifications and Skills Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of discretion and professionalism. Ability to manage multiple priorities and work under pressure. Preferred Attributes Experience in the manufacturing industry. Familiarity with project management tools and software. Ability to work independently and collaboratively in a dynamic environment. Demonstrated ability to influence and drive change at various organizational levels. Show more Show less