Executive Assistant to Chairman

Primary Title:

• Provide high‑level, day‑to‑day executive support to the Chairman—manage complex calendars, prioritise commitments, and ensure timely follow‑up on action items.
• Act as the primary point of contact for board members, investors and senior stakeholders; prepare and distribute agendas, briefing notes, and accurate meeting minutes.
• Plan and coordinate domestic and international travel: itineraries, visas, accommodation, ground logistics and expense reconciliation.
• Draft, edit and manage confidential correspondence, presentations and board packs; ensure material quality and timely delivery to internal and external stakeholders.
• Drive special projects and cross‑functional initiatives on behalf of the Chairman—track progress, surface risks, and ensure deliverables are closed out.
• Oversee executive office operations for the Chairman: vendor coordination, event support for leadership meetings, and maintenance of sensitive records.
  

Skills & Qualifications

Must‑Have

• 5+ years supporting C‑level executives (preferably Chairman/CEO) with proven, hands‑on experience in a fast‑paced environment.
• Exceptional calendar management, stakeholder coordination and professional judgement; proven ability to prioritise under pressure.
• Strong written and verbal English communication; advanced competency in Microsoft Outlook, PowerPoint and Excel.
• Demonstrated discretion handling confidential information and sensitive board or investor matters.
• Excellent organization, attention to detail, time management and proactive problem‑solving skills.
• Available to work on‑site in India and travel domestically/internationally as required.
  

Preferred

• Experience preparing board packs, investor materials and supporting board or executive committee meetings.
• Familiarity with expense systems (Concur/Expensify), CRM or collaboration tools (Slack, Asana, Teams) and basic travel/visa processes.
• Background in technology, SaaS or startup environments with exposure to cross‑functional stakeholder management.
  

• High‑visibility role with direct exposure to strategic decision‑making and board‑level leadership.
• Collaborative, fast‑paced culture that values initiative, confidentiality and operational excellence.
• Competitive compensation, on‑site facilities, and travel support for business needs.