Executive Assistant to Chairman

As the Executive Assistant to the Chairman, your role is crucial in ensuring the efficient operations of the Chairman's office in a dynamic academic environment. You will be responsible for managing schedules, correspondence, meetings, and communication with a high level of professionalism and confidentiality. Key Responsibilities: - Manage and coordinate the Chairman's calendar, meetings, and appointments effectively. - Prepare agendas, take minutes, and follow up on action items for meetings ensuring smooth flow of communication. - Draft, proofread, and format correspondence, reports, and presentations accurately. - Handle confidential documents and maintain an organized filing system both digitally and physically. - Serve as a liaison between the Chairman's office and various stakeholders, including faculty, staff, students, and external contacts. - Screen and direct phone calls, emails, and other communications efficiently. - Schedule and coordinate meetings, conferences, and travel arrangements seamlessly. - Maintain office supplies, equipment, and records to facilitate smooth operations. - Monitor deadlines and ensure timely submission of academic and administrative documents. - Assist in event planning for departmental functions, guest lectures, or conferences. Qualifications: - Bachelors degree in Business Administration, English, Communications, or a related field. - Minimum of 5+ years of relevant experience, preferably in an academic or higher education setting. - Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with academic platforms. Record keeping and Compliance: - Maintain accurate records of decisions, policies, and correspondence for reference. - Ensure compliance with university regulations and policies for smooth functioning.,