Executive Assistant

Company Description

Surya Capital HR Service Private Limited

Role Description

This is a full-time on-site role for an Executive Assistant located in Jaipur. The Executive Assistant will be responsible for supporting executives with daily administrative tasks, managing expense reports, facilitating communication, and providing general executive support. Additional responsibilities include coordinating meetings and appointments, handling correspondence, and ensuring smooth operation of the executive's office.

Qualifications

• Fresher/Experience in Executive Administrative Assistance and general Administrative Assistance
• Skills in preparing and managing Expense Reports
• Proficiency in Executive Support duties
• Strong Communication skills, both written and verbal
• Excellent organizational and time-management skills
• Ability to handle sensitive information with confidentiality
• Bachelor's degree in business administration, Management, or related field is preferred.

Key Responsibilities:

- Manage and maintain executives' schedules, appointments, and travel arrangements

- Arrange and coordinate meetings and events

- Prepare and edit correspondence, communications, presentations, and other documents

- File and retrieve documents and reference materials

- Conduct research, collect and analyze data to prepare reports and documents

- Manage and maintain office supplies

- Record, transcribe and distribute minutes of meetings

- Monitor, respond to, and distribute incoming communications

- Interact with internal staff at all levels

- Coordinate project-based work

- Review operating practices and implement improvements where necessary

Essential Skills:

- Communication Skills: Ability to communicate effectively with people at all levels of the organization

- Organizational Skills: Ability to keep track of multiple projects, meetings, and appointments

- Time Management Skills: Ability to prioritize tasks and manage time effectively

- Multitasking and Prioritization: Ability to work on several tasks or projects simultaneously without being overwhelmed

- Professionalism: Ability to maintain confidentiality and handle sensitive information with discretion

Nice to Have:

- Professional certification such as Certified Administrative Professional (CAP) or Professional Administrative Certificate of Excellence (PACE)

- Experience with virtual communication platforms such as Zoom, WebEx, and Microsoft Teams

- Familiarity with project management tools like Asana.