Executive Assistant

Remote

• Calendar & Schedule Management
• Organize and prioritize executive’s daily agenda
• Coordinate meetings, appointments, and events
• Manage travel schedules and itineraries
• Communication Management
• Act as the gatekeeper for emails, calls, and messages
• Draft, proofread, and manage correspondence
• Liaise with internal teams, clients, and external stakeholders
• Administrative Support
• Prepare reports, presentations, and documents
• Manage expense reports, budgets, and reimbursements
• Handle filing systems (digital and physical)
• Meeting Coordination
• Schedule, prepare agendas, and take minutes
• Ensure executives are well-prepared with background materials
• Follow up on action items
  

• Project Assistance
• Support executive-led projects
• Conduct research and compile data for decision-making
• Track deadlines and deliverables.
• Decision Support
• Filter information and highlight priorities
• Provide recommendations where appropriate
• Maintain confidentiality on sensitive matters.
• Relationship Management
• Build strong relationships with key contacts
• Represent the executive in communications or meetings as needed
• Maintain a professional image on behalf of the executive
  

• Team Liaison
• Act as a bridge between the executive and team members
• Support coordination across departments
• Monitor workflows and escalate issues
  

• Organization & Time Management: juggling multiple priorities effectively
• Discretion & Confidentiality: handling sensitive information with care
• Communication: excellent written and verbal skills
• Problem-Solving: anticipating needs and addressing challenges proactively
• Technology: proficient with productivity software (e.g., MS Office, Google Workspace, CRM tools)
• Adaptability: handling fast-paced, changing environments
• Tech-savvy and quick learner with software tools.