Executive Assistant

Job Description

Job Title: Executive Assistant to Top Management Location: Bangalore Company: Shahi Exports Pvt. Ltd. Experience: Minimum 6 years Qualification: Any Graduate About the Company Shahi Exports Pvt. Ltd. is India’s largest apparel manufacturer and exporter. With a legacy of excellence, innovation, and commitment to ethical manufacturing, we empower people and transform businesses globally. Join a team that values integrity, agility, and continuous growth. Role Overview We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the Top Management . The ideal candidate will serve as a trusted right-hand, managing day-to-day operations, communications, and ensuring smooth coordination across internal and external stakeholders. Key Responsibilities 1. Calendar & Schedule Management Manage the calendars, appointments, and daily itineraries of top management members. Prioritize and coordinate meetings, events, and travel plans. Ensure optimal use of leadership time. 2. Communication & Correspondence Draft, review, and manage internal and external communication on behalf of top management. Handle confidential documents and maintain discretion at all times. Liaise between top management and senior leadership, clients, partners, and other key stakeholders. 3. Travel & Logistics Organize and coordinate domestic and international travel, including flights, accommodation, and itineraries. Prepare travel expense reports and maintain accurate records. 4. Meeting Support Schedule, prepare agendas, take minutes, and follow up on action items from meetings. Ensure top management is well-prepared with relevant documents and information. 5. Office & Project Coordination Coordinate with various departments to gather reports, presentations, and updates. Assist in project tracking and the timely delivery of key initiatives. Manage ad-hoc projects and conduct research as required. 6. Strategic & Confidential Support Provide insights and briefings on key matters affecting the priorities of top management. Maintain utmost confidentiality in handling sensitive company and personal information. 7. Administrative Excellence Manage documentation, filing systems, and contact databases. Handle personal tasks of top management when required, ensuring seamless support across work and personal life. Required Qualifications & Skills Any Graduate with 6 + years of experience as an Executive Assistant or in a similar role. Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High level of professionalism, integrity, and discretion. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with modern collaboration tools is a plus. Ability to work in a fast-paced, dynamic environment with minimal supervision. Show more Show less