Executive Assistant

Join Our Team as an Executive Assistant – Drive Strategic Impact at the Leadership Level

MSBC Group is seeking a seasoned Executive Assistant / Personal Assistant with over 10 years of experience to support senior leadership at a strategic and operational level. This is more than an administrative role—you’ll be a trusted partner ensuring business execution, stakeholder alignment, and seamless executive operations.

Key Responsibilities

Strategic Operational Support

• Stakeholder Coordination

  : Proactively follow up with internal and external stakeholders to ensure task completion and project progress.

• Strategy Implementation Support

  : Assist in drafting strategic documentation, tracking milestones, and presenting analytical insights.

• Operational Task Execution

  : Collaborate with leadership on reviewing reports, managing workflows, and escalating blockers.

Documentation & Presentation

• Executive Decks & Reports

  : Design and refine impactful presentations, business reports, and leadership meeting materials.

• Meeting Management

  : Organize meeting agendas, document minutes, and ensure timely follow-up on action items.

Executive & Personal Support

• Calendar & Email Oversight

  : Manage complex scheduling and inboxes, prioritize requests, and provide pre-meeting briefs.

• Travel & Expense Management

  : Coordinate business and personal travel logistics, including visa arrangements and expense reconciliation.

• Confidential Representation

  : Serve as a professional and discreet representative of senior leadership in both internal and external settings.

Team & Culture Engagement

• Internal Events & Onboarding

  : Support HR in organizing onboarding activities, celebrations, and executive-level engagements.

• Cross-functional Collaboration

  : Act as a communication bridge across departments to streamline execution and drive alignment.

Required Skills & Qualifications

• Strategic Mindset

  : Able to support and track leadership initiatives, mitigate risks, and offer process improvements.

• Communication Expertise

  : Excellent written and verbal skills to engage stakeholders, draft communications, and produce executive briefs.

• Organizational Mastery

  : Proficient in managing schedules, document workflows, and coordination with global stakeholders.

• Technical Proficiency

  : Strong knowledge of

  MS Office Suite

  (especially

  PowerPoint & Excel

  ),

  calendar systems

  , and

  project management tools

  .

• Discretion & Professionalism

  : Trusted with sensitive information, upholding the highest standards of confidentiality and judgment.

• Proactive Problem Solver

  : Adaptable and composed in high-pressure situations, anticipating needs before they arise.

Preferred Qualifications

• Education

  : Bachelor’s degree in

  Business Administration

  ,

  Management

  , or related fields.

• Experience

  : 10+ years in senior-level

  EA or PA

  roles, ideally supporting C-suite executives in growth-driven environments.

• Certifications (Optional)

  : Training in executive assistance or office management is a plus.

• Professional Presence

  : Confidently represents leadership internally and externally, fostering trust and alignment.

Note:

Shift timings align with UK working hours. This role is based in Ahmedabad, but candidates from other cities or states are encouraged to apply.

MSBC Group has been a trusted technology partner for over 20 years, delivering cutting-edge digital and AI-powered solutions across financial services, manufacturing, logistics, and construction sectors. We specialize in Custom Software Development, Staff Augmentation, Managed Services, and Business Process Outsourcing—driving innovation and enterprise transformation globally.