Job
Description
Role Overview: As a Personal Assistant for the Director, you will be responsible for providing comprehensive administrative support and assistance to ensure the efficient operation of the CFO's office. Your role will involve managing the director's schedule, coordinating meetings, handling correspondence, and maintaining effective communication with internal and external stakeholders. Key Responsibilities: - Efficiently manage the director's calendar, schedule appointments, and coordinate meetings to optimize time and prioritize tasks. - Make travel arrangements, including flight bookings, hotel accommodations, and ground transportation, considering the director's preferences and company policies. - Handle incoming calls, emails, and correspondence on behalf of the director, prioritize inquiries, and maintain confidentiality of sensitive information. - Prepare meeting agendas, take minutes, and assist in the preparation of presentations, reports, and other meeting-related documents. - Organize and maintain electronic and hardcopy files, ensuring easy access and proper archiving of reports, presentations, and confidential documents. - Draft, proofread, and edit correspondence, reports, and other documents with accuracy, clarity, and adherence to company guidelines. - Act as a liaison between the director, executives, departments, and external parties to facilitate effective communication and collaboration. - Assist in planning and coordinating company events, conferences, and meetings, including logistics and venue arrangements. - Conduct research, gather data, and provide summaries on various topics to support informed decision-making. - Track and reconcile expenses, process invoices, and manage expense reports and reimbursement requests. - Help the director manage their time effectively by identifying priorities, following up on action items, and ensuring deadlines are met. - Oversee administrative tasks such as office supplies procurement, equipment maintenance, and coordination of facilities management services. Qualifications: - Technical / Engineering field graduate preferred with prior experience as a personal assistant or executive assistant supporting a director or senior executive. - Excellent organizational and multitasking abilities with strong attention to detail and the ability to meet deadlines. - Strong written and verbal communication skills to interact effectively with individuals at all levels. - Ability to handle confidential and sensitive information with discretion and professionalism. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. - Flexibility to work in a dynamic environment, adapt to changing priorities, and demands. - Strong work ethic, integrity, and commitment to professionalism and confidentiality.,
