34 Meeting Support Jobs

As a Personal Assistant (PA) to the Managing Director (MD), your role is crucial in ensuring the smooth operation of the executive office. Your blend of administrative expertise, organizational skills, and interpersonal abilities will be key in supporting the MD effectively. Let's delve into the details of your responsibilities and qualifications: **Key Responsibilities:** - Efficiently manage the MD's calendar, scheduling meetings, appointments, and events to optimize time management. - Coordinate and organize internal and external meetings, ensuring the MD is well-prepared with necessary documents and information. - Act as the first point of contact for the MD, managing phone calls, emails...

Role Overview: As a Personal Assistant for the Director, you will be responsible for providing comprehensive administrative support and assistance to ensure the efficient operation of the CFO's office. Your role will involve managing the director's schedule, coordinating meetings, handling correspondence, and maintaining effective communication with internal and external stakeholders. Key Responsibilities: - Efficiently manage the director's calendar, schedule appointments, and coordinate meetings to optimize time and prioritize tasks. - Make travel arrangements, including flight bookings, hotel accommodations, and ground transportation, considering the director's preferences and company pol...

As an Executive Assistant at Confluent, you will play a crucial role in supporting two executives in the Engineering department. Your responsibilities will include managing complex schedules, driving business priorities, enhancing team collaboration, and ensuring exceptional organizational standards are maintained. **Key Responsibilities:** - Proactively and strategically manage complex calendars, keeping schedules organized and optimized. - Attend select internal meetings to capture and distribute notes, key takeaways, action items, and deliverables. - Prepare presentation materials and other documents for internal and external meetings. - Manage and track complex external meetings, includi...

As an Executive Personal Assistant (EPA) at our company, you will play a crucial role in providing comprehensive administrative and personal support to a Senior Executive. Your exceptional organizational skills and proactive approach will be essential in managing a fast-paced and dynamic environment with efficiency and precision. Key Responsibilities: - **Administrative & Professional Support:** - **Calendar Management:** Proactively organize and manage a complex professional schedule, including scheduling meetings, coordinating conferences, and resolving conflicts. - **Correspondence & Communication:** Handle phone calls, emails, and correspondence effectively. Assist in drafting, editing, ...

As an intern at the company, your day-to-day responsibilities will include: - **Scheduled content posting**: You will be responsible for posting content on designated platforms (social media, blog, etc.) on the specific dates and times provided by the company. - **Competitor analysis**: Conduct competitor research to monitor their strategies, content, offers, and engagement tactics. - **Lead follow-ups**: Follow up on potential leads provided by the company via email, calls, or other communication channels. - **Meeting support**: Assist in organizing and attending meetings as required on behalf of the team in person. The company is a dynamic digital marketing agency specializing in content c...

We are recruiting for our client, a textile manufacturing and exports company with offices in Bhadohi, Jaipur, and Noida. This position will be based out of the Noida office, with frequent travel to the above-mentioned locations. As an Administrative Assistant , you will work closely with the company's head and aid them in the coordination, communication, and execution of their day-to-day activities. Given the nature of this role, we value motivation, honesty, hard work, and dedication from our applicants. These will be critical factors in the assessment of your application. Indicative Responsibilities: Coordination: Ensuring effective coordination between the leadership and various departme...

We are Hiring for Executive Assistant To VP, Group Communications Qualification: Any Degree Years of Experience: 5 to 8 Years Sex: Male only CTC range: Current CTC not more than 10 to 15 LPA . Job Locations: Bangalore Role & responsibilities Calendar & Schedule Management: Efficiently manage the SVPs calendar, including scheduling, rescheduling, and prioritizing meetings, calls, and travel arrangements. Liaison with Chairpersons Office : Coordinate closely with the Chairpersons Office team to align meetings, reviews, and other organizational priorities. Media Coordination : Work with media representatives to set up interviews, manage schedules, and ensure seamless communication between the S...

In this role as an Organizational Support, you will be the first point of contact for clients, funders, vendors, board members, staff, and media, both in person, by phone, and through email. Your main responsibility will be to develop and implement efficient office systems to ensure smooth operations. Your key responsibilities will include: - Maintaining office equipment to ensure it is in working order - Handling organizational functions and providing general meeting support, such as arranging meetings, making follow-up calls, managing office space schedules, and organizing food and supplies - Managing incoming and outgoing mail, as well as shipping and receiving - Maintaining the common sp...

As the Executive Assistant to the Senior Partner, you will provide high-level administrative support and assistance to ensure the efficient operation. You will manage a wide range of administrative and executive support tasks, handle confidential information, and be a key liaison within the organization and with external stakeholders. Key Responsibilities: Calendar Management: Manage and prioritize the Senior Partners calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the Senior Partner is briefed and prepared for all meetings and appointments. Communication Management: Handle and prioritize incoming and outgoing communications on behalf of the Senior Part...

Executive Assistant to Managing Director We are seeking an experienced and highly skilled Executive Assistant to provide administrative support to our Managing Director The ideal candidate will have a minimum of 6 years of experience as an Executive Assistant and possess excellent organizational and communication skills Location Chennai Responsibilities Manage and coordinate the schedule of the Managing Director, including calendar, travel, and meeting arrangements Provide meeting support, including preparation of agendas, minutes of meetings, and follow-ups Maintain accurate and up-to-date records of meetings, appointments, and other commitments Co-ordinate travel arrangements, including bo...

Role Overview: As an On-site Technology Support (OSTS) Technician at EY Barbados, you will provide high-level technical support, guidance, and advice to EY personnel in areas such as networking, telecommunications, and high-level technical support in accordance with Firm policy. Your role will involve troubleshooting and problem-solving various technology issues, supporting Microsoft Windows and MAC operating systems, managing hardware assets, providing conference room support, printer support, event and meeting support, and occasional travel to support other EY locations or client engagement sites. Key Responsibilities: - Providing support to all customers within your coverage location(s), ...

The role of Executive Assistant to the CEO is pivotal in supporting the executive's efficiency by offering top-notch administrative assistance, overseeing schedules, and facilitating communication to foster seamless operations within the executive office. Your responsibilities will include managing appointments, meetings, and travel arrangements efficiently. You will be tasked with screening emails, calls, and messages, as well as drafting responses. Additionally, handling personal errands such as flight and hotel bookings and setting reminders for both personal and professional commitments will be part of your routine. Moreover, you will be responsible for preparing meeting agendas, taking ...

You will be taking on the role of an Executive Assistant, where your main responsibilities will involve providing high-level administrative support to the executive team in an organized, proactive, and detail-oriented manner. As an ideal candidate, you should possess strong multitasking abilities, excellent communication skills, and the capability to manage multiple priorities efficiently within a fast-paced environment. Your key responsibilities will include managing executives" calendars to ensure effective time management and task prioritization, coordinating domestic and international travel arrangements, handling incoming communications such as emails, phone calls, and mail, as well as ...

As an Office Assistant / Executive Assistant in Gurugram, you will play a vital role in providing comprehensive support to the Director of the client organization. Your proactive approach and energy will contribute to the success of the business through exceptional administrative support. Your key responsibilities will include efficiently managing the executive's calendar, prioritizing and handling meeting requests, preparing meeting minutes and presentation materials for clients, and maintaining regular communication with clients to ensure smooth coordination. You will also be responsible for coordinating logistics for meetings, organizing relevant information post-client meetings, and hand...

As a Personal Assistant, you will provide extensive administrative support to our executives, acting as a vital intermediary between them and various stakeholders. Your role will involve managing calendars, handling correspondence, coordinating travel arrangements, and efficiently executing all administrative tasks. You will be responsible for maintaining and organizing multiple calendars for executives, scheduling appointments, meetings, and conference calls. Your aim will be to optimize their time usage and ensure seamless coordination with team members and external partners. Additionally, you will manage all incoming and outgoing correspondence, including phone calls, emails, and written ...

As a highly organized and proactive Personal Assistant cum manager, you will be responsible for providing comprehensive administrative and secretarial support. Your exceptional attention to detail, strong communication skills, and efficient task management abilities will be key in ensuring smooth daily operations. You will serve as the central point of contact and play a crucial role in maintaining the efficiency of the workplace. A requirement for this role is proficiency in Four-Wheeler Driving. Communication Management: You will be expected to professionally handle and screen telephone calls, take accurate messages, and route them appropriately to maintain effective communication within t...

As a Personal Assistant (PA) to the Managing Director (MD), you play a pivotal role in ensuring the efficient operation of the executive office. Your expertise in administration, organizational skills, and interpersonal communication will be crucial in supporting the MD effectively. You will report directly to the Managing Director and will be responsible for providing high-level administrative support. Your primary job purpose will be to manage the day-to-day affairs of the Managing Director, ensuring seamless operations and optimal time management. You will serve as the main point of contact for both internal and external stakeholders, handling communications, schedules, and various admini...

As a Personal Assistant for the Director, you will provide comprehensive administrative support to ensure the efficient operation of the office. Your role will involve managing the director's schedule, coordinating meetings, handling correspondence, and maintaining effective communication with internal and external stakeholders. Your responsibilities will include efficiently managing the director's calendar, scheduling appointments, and coordinating meetings to prioritize tasks effectively. You will also be responsible for making travel arrangements, handling communication on behalf of the director, and maintaining confidentiality of sensitive information. In addition, you will assist in pre...

Position - Assistant for Director / Assistant for Senior Management / Back office Assistant To manage Day to Day administrative requirment for Director / Senior Mangement, Handling Documentation, Records management, Emails , Phone calls etc.Daily Administrative Management: Efficiently managing the day-to-day administrative requirements for the Director and other Senior Management members, anticipating needs and proactively addressing them. Documentation Handling: Preparing, formatting, editing, and managing various documents, presentations, and reports, ensuring accuracy and adherence to company standards. This includes drafting correspondence, memos, and other official communications. Recor...

You will be responsible for managing the operations of the management committee, ensuring smooth functioning of meetings. This includes developing and executing the annual activity plan, preparing agendas, and coordinating with directors for effective decision-making. You will also maintain records of resolutions and action points. In addition, you will be in charge of ensuring compliance with all statutory and regulatory requirements for private companies. This involves handling filings, documentation, renewals, and updates of statutory licenses. You will also coordinate internal audits, safety audits, and IT audits, working closely with auditors to address any findings. Your role will also...

As an HR and Executive Assistant with MIS reporting skills, you will have a dual role in supporting the Human Resources department and the executive leadership team. Your tasks will involve HR administration, executive support, and the development of Management Information System (MIS) reports. Your proficiency in handling various responsibilities, ensuring confidentiality, and delivering valuable data analysis will be pivotal in enhancing the organization's operational effectiveness. In the Human Resources (HR) domain, you will assist in managing recruitment processes, maintaining employee records, facilitating benefits administration, and generating HR-related MIS reports. By analyzing HR ...

A Personal Assistant (PA) provides comprehensive support to individuals or executives, managing their professional and personal responsibilities. This includes tasks like scheduling, communication, travel arrangements, and administrative duties. PAs act as a point of contact, manage information flow, and ensure efficient operations. They often handle confidential information and must maintain discretion. As a personal assistant, your key responsibilities will include managing calendar activities such as scheduling appointments, meetings, and events. You will be responsible for communication tasks like answering phones, managing emails, and drafting correspondence. Additionally, you will hand...

As a Personal Assistant, you will provide extensive administrative support to our executives, acting as a key liaison between them and various stakeholders. Your duties will involve managing calendars, handling correspondence, organizing travel arrangements, and efficiently managing all administrative tasks. You will be responsible for maintaining and coordinating multiple calendars for executives, scheduling appointments, meetings, and conference calls to ensure their time is utilized effectively and coordinated efficiently with team members and external partners. In terms of correspondence and communications, you will manage all incoming and outgoing communications such as phone calls, ema...

As the Secretary to the Director at our company, your primary responsibility will be to provide comprehensive administrative and secretarial support to the Director. By efficiently managing various tasks, you will enable the Director to focus on strategic and operational priorities effectively. We are looking for a highly organized, detail-oriented, and discreet individual to fill this crucial role. Your key responsibilities will include managing the Director's complex calendar by scheduling appointments, meetings, and travel arrangements. You will be expected to coordinate and prioritize meeting requests to ensure the Director's time is used efficiently. Additionally, you will be responsibl...

As a Personal Assistant to the Creative Director, Ms. Anamika Khanna, based in Kolkata, you will play a crucial role in supporting and managing the daily operations and coordination to ensure smooth functioning in both professional and personal tasks. With at least 4 years of experience in a similar role, preferably in fashion, design, luxury, or creative industries, you will be responsible for maintaining the schedule, communication, travel arrangements, event planning, meeting support, personal errands, creative support, task management, documentation, and organization for Ms. Khanna. Your key responsibilities will include managing Ms. Khanna's daily schedule, acting as a point of contact ...