Personal Assistant

As a Personal Assistant, you will provide extensive administrative support to our executives, acting as a key liaison between them and various stakeholders. Your duties will involve managing calendars, handling correspondence, organizing travel arrangements, and efficiently managing all administrative tasks. You will be responsible for maintaining and coordinating multiple calendars for executives, scheduling appointments, meetings, and conference calls to ensure their time is utilized effectively and coordinated efficiently with team members and external partners. In terms of correspondence and communications, you will manage all incoming and outgoing communications such as phone calls, emails, and written correspondences. You will also draft and proofread emails, letters, reports, and other documents to maintain accuracy and professionalism. Taking charge of travel arrangements will be another crucial aspect of your role, including organizing flights, accommodations, visas, and transportation. Your attention to detail will ensure that executives have all necessary documents and information for their trips, allowing them to focus on their core responsibilities. Supporting meeting logistics will also be part of your responsibilities, which includes preparing agendas, coordinating meeting logistics, recording meeting minutes, and preparing relevant reports and presentations. Additionally, you will maintain and update databases, manage documents, assist in event planning, handle expense management, and ensure confidentiality and discretion in all tasks. To excel in this role, you should have previous experience as a Personal Assistant or in a similar administrative position, preferably with executive support experience. Strong organizational and time management skills, excellent written and verbal communication abilities, proficiency in MS Office Suite and other relevant software applications, problem-solving skills, and the ability to work independently are essential requirements. Flexibility, adaptability, a proactive attitude, and a service-oriented mindset are also crucial for success in this fast-paced environment.,