RRR WASTETECH PVT LTD

As a Personal Assistant (PA) to the Managing Director (MD), you play a pivotal role in ensuring the efficient operation of the executive office. Your expertise in administration, organizational skills, and interpersonal communication will be crucial in supporting the MD effectively. You will report directly to the Managing Director and will be responsible for providing high-level administrative support. Your primary job purpose will be to manage the day-to-day affairs of the Managing Director, ensuring seamless operations and optimal time management. You will serve as the main point of contact for both internal and external stakeholders, handling communications, schedules, and various administrative tasks efficiently. Key Responsibilities: 1. **Diary and Schedule Management:** You will be responsible for managing the MD's calendar, scheduling meetings, appointments, and events to optimize time management. Additionally, you will coordinate internal and external meetings, ensuring the MD is well-prepared with all necessary documents and information. 2. **Communication Handling:** Acting as the first point of contact for the MD, you will manage phone calls, emails, and correspondence. You will also draft and prepare responses to routine inquiries on behalf of the MD. 3. **Travel Coordination:** Your role will involve arranging comprehensive travel plans, including booking flights, accommodations, and transportation. You will also prepare detailed itineraries and manage visa applications as required. 4. **Meeting Support:** You will organize and prepare agendas for meetings chaired by the MD, attend meetings to take minutes, track action items, and ensure timely follow-up. 5. **Document Preparation and Management:** Your responsibilities will include preparing, proofreading, and editing reports, presentations, and other documents. Additionally, you will maintain an organized filing system for both electronic and paper documents. 6. **Event Planning:** You will assist in planning and coordinating company events, conferences, and executive functions. 7. **Confidentiality and Discretion:** Handling sensitive information with the utmost confidentiality and professionalism will be a key aspect of your role. 8. **Office Management:** You will oversee office supplies and equipment, ensuring the smooth operation of the executive office. 9. **Stakeholder Liaison:** Building and maintaining positive relationships with internal staff and external stakeholders will be essential. You will act as a liaison to facilitate effective communication. 10. **Special Projects:** You will assist the MD with research, data analysis, and special projects as assigned. Qualifications and Skills: - **Education:** A Bachelor's degree in Business Administration, Management, or a related field is preferred. - **Experience:** Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role supporting senior management. - **Technical Proficiency:** Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management systems and procedures. - **Communication Skills:** Exceptional verbal and written communication abilities, strong interpersonal skills, and the ability to interact professionally with all levels of staff and external contacts. - **Organizational Skills:** Excellent organizational and multitasking abilities, attention to detail, and problem-solving skills. - **Discretion and Integrity:** Ability to handle confidential information with discretion, professionalism, and ethical standards. - **Adaptability:** Flexibility to adapt to changing priorities and handle unexpected situations effectively. Working Conditions: This role may require occasional travel and flexibility in working hours to accommodate the MD's schedule. Application Process: Interested candidates should submit their resume along with a cover letter detailing their relevant experience and explaining why they are a suitable fit for this position. Please note that this job description outlines the primary duties and qualifications required for the Personal Assistant to the Managing Director role. It is not exhaustive and may evolve to include other responsibilities as business needs change.,