TelExcell Information Systems Ltd

In this role as an Organizational Support, you will be the first point of contact for clients, funders, vendors, board members, staff, and media, both in person, by phone, and through email. Your main responsibility will be to develop and implement efficient office systems to ensure smooth operations. Your key responsibilities will include: - Maintaining office equipment to ensure it is in working order - Handling organizational functions and providing general meeting support, such as arranging meetings, making follow-up calls, managing office space schedules, and organizing food and supplies - Managing incoming and outgoing mail, as well as shipping and receiving - Maintaining the common spaces for appearance and functionality - Managing supplies and storage areas - Assisting teams with staff travel arrangements, expense tracking, program supplies, and stipends - Supporting Marketing/Communications by maintaining mailing lists, assisting with mailings and packets, and updating the website - Assisting the IT department by monitoring staff needs, helping with problem-solving, and supporting IT staff as needed - Supporting Human Resources with interview scheduling, managing applicant pools, maintaining resume files, conducting orientations, and monitoring timesheets - Assisting the Finance department by monitoring staff credit card purchases and documentation, and reconciling monthly VISA bills To qualify for this role, you should meet the following requirements: - Female candidate only - Bachelor's degree or equivalent work experience - Proactive, helpful, and can-do attitude - Flexibility to adapt to a dynamic work environment - Minimum of 2 years of administrative experience - Good writing skills - Experience with non-profit organizational administrative systems preferred - Neat, organized, able to work independently and interdependently, and welcoming to the public - Computer literate, including proficiency in spreadsheets, word processing, email, and web applications By joining this company, you will have the opportunity to contribute to a dynamic and supportive work environment where your skills and expertise will be valued.,