Executive Assistant

Executive Assistant to the CEO Location:- Vadodara, GJ, India / US Shift / On Premises (No WFM) Executive Assistant Job Description Position Overview The Executive Assistant (EA) provides high-level administrative support to the CEO, managing daily operations, strategic initiatives, and confidential matters. This role requires strong decision making skills, organizational expertise, and the ability to act as a trusted advisor to leadership. Key Responsibilities 1. Administrative Support & Operations  Manage executive calendars, scheduling meetings, and prioritizing commitments.  Coordinate travel arrangements, expense reports, and logistics for events.  Prepare and edit correspondence, presentations, and reports.  Serve as a liaison between executives, staff, and external stakeholders. 2. Decision-Making & Strategic Support  Analyze and prioritize incoming requests, making decisions on behalf of executives when appropriate.  Assess the urgency and importance of tasks, redirecting or escalating as needed.  Contribute to decision-making by researching issues, summarizing key insights, and presenting recommendations.  Oversee project deadlines, ensuring deliverables align with executive priorities. 3. Communication & Relationship Management  Draft and review internal and external communications.  Facilitate communication between departments, ensuring smooth workflow.  Represent executives in meetings and decision-making when required.  Manage confidential and sensitive information with discretion. 4. Project & Process Management  Lead and coordinate special projects, tracking progress and outcomes.  Optimize office processes and workflow for efficiency.  Identify and implement productivity tools and solutions. Qualifications & Skills  Bachelor's degree preferred; equivalent experience considered.  5+ years of executive assistant or similar experience.  Strong decision-making and problem-solving abilities.  Proficiency in Microsoft Office, Google Workspace, and project management tools.  Excellent verbal and written communication skills.  Ability to multitask, prioritize, and work independently in a fast-paced environment. Decision-Making Authority  Prioritize executive schedule based on urgency and strategic importance.  Approve or decline meeting requests and travel plans.  Make judgment calls on handling confidential information.  Act on behalf of the executive in certain communications and operational decisions Show more Show less