Executive Assistant

About Coast to Coast Designs

For over two decades, Coast to Coast Designs has been at the forefront of India’s interior infrastructure and wood surface industry. With an unmatched legacy of craftsmanship, scale, and innovation, we specialize in premium veneers, panel products, custom furniture, and bespoke millwork solutions.

With a portfolio of over 250 species of veneers, a robust presence in 550+ manufacturing facilities, and partnerships with leading builders like M3M and Tarc, we offer complete interior solutions — from kitchens and doors to vanities and luxury furniture — across India and beyond.

Our mission is to redefine interior experiences through design, efficiency, and scale, while building a future-ready organization powered by systems, creativity, and speed.

Role: Executive Assistant to the Director

As the Executive Assistant to the Director, you will act as a strategic right hand, helping manage daily priorities, drive critical projects, and ensure smooth execution across departments. This role is ideal for a highly organized, proactive, and discreet individual who thrives in a fast-paced business environment and wants to make an impact.

This role also involves supporting the Director with select personal tasks, ensuring day-to-day efficiency across both professional and personal responsibilities.

Key Responsibilities

• Strategic Support: Assist the Director in executing high-priority projects, follow-ups, and strategic initiatives.

• Calendar & Meeting Management: Schedule and manage internal and external meetings, ensuring all prep work and follow-ups are handled.

• Communication & Coordination: Serve as a communication bridge between the Director and internal teams, clients, and stakeholders.

• Project Management: Track progress on tasks and ensure on-time completion of departmental and cross-functional deliverables.

• Documentation & Presentations: Prepare briefs, decks, reports, and summaries for meetings, presentations, and reviews.

• Personal Assistance: Manage select personal tasks including appointments, travel planning, errands, reservations, and time-sensitive coordination.

• Confidential Admin Support: Handle sensitive data, manage travel, filing, payments, and logistics efficiently and discreetly.

Key Performance Indicators (KPIs)

• Timely closure of high-priority tasks/projects assigned by the Director

• Calendar accuracy and scheduling efficiency (0 double-bookings, minimal reschedules)

• Quality and timeliness of communication follow-ups

• On-time and accurate preparation of reports, decks, and meeting briefs

• Reduction in repetitive workload of the Director through effective delegation and tracking

• Professional handling of personal tasks with discretion and accountability

Requirements

• 2–5 years of experience in an EA / Chief of Staff / Business Operations role

• Excellent organizational, interpersonal, and multitasking skills

• Proficiency in tools like Google Workspace, Notion, Excel, and basic project management tools

• Strong verbal and written communication skills in English

• High level of discretion, responsibility, and attention to detail

• Ability to handle both professional and personal responsibilities seamlessly

Why Join Us?

• Work directly with a dynamic leadership team in a high-growth design-first business

• Be a part of transforming India’s interior infrastructure space

• Learn, contribute, and grow in an entrepreneurial environment with purpose and pace

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To apply: email your resume to [rivya@coasttocoast.in]