Executive Assistant

About the Company

We are looking for a proactive and highly organized Executive Assistant / Personal Assistant to provide administrative and coordination support to both the Site Lead and Head of Talent Acquisition.

About the Role

The role will be pivotal in ensuring smooth day-to-day operations, efficient time management, and seamless coordination across multiple stakeholders and priorities.

Responsibilities

• Calendar & Meeting Management:

  Manage and coordinate calendars, schedule meetings, and ensure effective time prioritization for both the Site Lead and Head of Talent Acquisition.

• Administrative Support:

  Handle routine administrative tasks including invoice tracking, expense follow-ups, coordination with internal and external stakeholders, and acting as a gatekeeper for incoming requests.

• Operational Efficiency:

  Ensure smooth daily operations by managing follow-ups, maintaining documentation, and supporting cross-functional coordination to keep priorities on track.

• Recruitment Coordination (as needed):

  Provide additional support to Talent Acquisition during high-volume periods, including interview scheduling, candidate coordination, and related logistics.

Qualifications

• Minimum 2+ Years to 8 Years experience in an EA/PA or administrative support role, preferably supporting senior leaders or HR/Talent teams.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail, discretion, and professionalism.
• Proficiency with Microsoft Outlook, Excel, Teams, and other collaboration tools.

Required Skills

• Prior experience in an EA/PA or administrative support role, preferably supporting senior leaders or HR/Talent teams.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail, discretion, and professionalism.
• Proficiency with Microsoft Outlook, Excel, Teams, and other collaboration tools.

Pay range and compensation package

Details regarding pay range or salary or compensation will be provided during the screening process.

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.

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