Executive Assistant

**URGENT REQUIREMENT**JobTitle: Executive Assistant to Managing DirectorQualification: A Bachelor’s degree in Business Administration, Management or a related field is preferred.Location: Gurgaon,ManesarDepartment: AdministrationReports To: Managing DirectorSalary: 4.2 LPA to 5 LPA

Key Responsibilities:

●

Administrative Support:

Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements. ●

Communication

: Act as the primary liaison between the Managing Director and internal/external stakeholders. Craft clear and concise correspondence and handle phone calls and emails with accuracy. ●

Meeting Coordination

: Organise and prepare for meetings, including preparing agendas, taking minutes, and to ensure timely completion and reporting. ●

Calendar Managements

: Schedule meetings and other engagements for the executive, and Monitor appointment durations to ensure they stay within scheduled time limits. ●

Document Management

: Draft, proofread, and edit correspondence, reports, and presentations. Maintain organised records and files for easy access and retrieval. ●

Project Assistance

: Support special projects and initiatives led by the Managing Director.Coordinate with various departments to ensure project deadlines & goals are met. ●

Event Planning

: Handle all arrangements from inception to execution, including catering, venue selection, and guest management.. ●

Follow-Up Management

: Track and manage follow-up tasks and deadlines from meetings and projects. Ensure timely execution and resolution of tasks, and provide regular updates to the Managing Director.

Qualifications:● Education

: ○ A Bachelor’s degree in Business Administration, Management, or a related field is preferred." ●

Experience

: ○ Minimum 3 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior executives. ●

Skills:

○ Strong organisational, follow-up, and time management skills. ○ Excellent written and verbal communication skills. ○ Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook) and familiarity with office management software. ○ Ability to work independently and take initiative. ●

Attributes

: ○ Professional demeanor, polished presentation, strong problem-solving skills, and adaptability to changing priorities