Deputy Manager - Bidding & Tendering

Role & responsibilities

Key Responsibilities

1. Tender Identification & Evaluation

• Track and identify relevant tenders from PSU, Government portals, GEM, and other platforms.
• Review tender documents (NIT, RFP, RFQ, BOQ, SCC/ GCC) and assess feasibility.
• Conduct risk analysis and prepare Go/No-Go recommendations.

2. Bid Preparation & Submission

• Lead the complete tendering cycle from documentation to final submission.
• Coordinate with internal teams (Technical, Finance, Legal, Supply Chain, Production) for input collection.
• Prepare technical and commercial bid proposals as per tender guidelines.
• Ensure accuracy, completeness, and compliance of all documents.
• Manage online portal submissions and reverse/forward auctions.

3. Costing, Pricing & Negotiation

• Work with costing and finance teams to prepare competitive pricing.
• Conduct cost estimation considering manufacturing capabilities, supply chain, and project timelines.
• Support negotiation discussions and post-tender clarifications with clients.

4. Documentation & Compliance

• Maintain updated documentation: company credentials, certifications, financial statements, product specifications, etc.
• Ensure compliance with PSU procurement guidelines and regulatory norms.
• Prepare declarations, affidavits, PBGs, EMDs and coordinate with banks/finance team.

5. Stakeholder Coordination

• Liaise with PSU and Government officials for tender queries, pre-bid meetings, and submission requirements.
• Ensure smooth coordination with internal stakeholders for timely bid closures.
• Represent the organization during pre-bid meetings and discussions.

6. SAP & Reporting

• Manage tender-related workflows in SAP including costing, approvals, and documentation.
• Generate MIS reports on bid status, conversion rates, tender pipeline, and financial outcomes.
• Maintain accurate digital records of all tenders.

Required Skills & Competencies

• Strong understanding of PSU / Government procurement processes.
• Hands-on experience in tendering for large manufacturing or engineering products.
• Proficiency in SAP (MM / SD / PS modules preferred).
• Excellent knowledge of contract terms, commercial clauses, LDs, PBGs, and taxation.
• Strong analytical, documentation, and cost estimation skills.
• Ability to manage multiple tenders under tight timelines.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).