Responsibilities
Techno-Commercial Strategy and Initiatives► Understand the Techno-Commercial strategy and plan for CPO/ BU► Take necessary actions in own area of work to implement strategic initiatives (Group-wide/ CPO specific BU specific) as per planPurchase Requisition (PR) Review► Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR► Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)Strategic Sourcing For Capex, Opex, Bulk Material & Services Contribute To The Strategic Sourcing Process By Participating In Activities Such As► Selection of bidding process, preparation of vendor selection approach and vendor evaluation criteria depending on the nature of the category► Preparing the request for information (RFI) document for bidder evaluation► Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams)► Preparation of the Request for Proposal (RFP) document► Organizing and planning pre-bid meeting based on the queries and communication requirements from vendors► Technical and Commercial bid evaluation of vendors► Conducting fact-based negotiations/e-auctions with shortlisted bidders► Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA►Prepare contract document as per stated protocols & standard templates► Set up the approved contract record within the ERP system, using the appropriate system steps and functionality► Maintain the contract document for future reference as per defined document management policy► Send the contract to vendor and all identified stakeholders► Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/ CPBG)/ Customs related documents from vendor as per requirementsProcurement Through Rate Contracts
► Based on approved NFA, prepare, review and issue rate contracts► Prepare master outline agreement (OA) in ERP system based on rate contract► Prepare PO / SO for procurement under valid rate contractPost Order Management► Prepare Billing Break Up and get it uploaded in SAP, if applicable► Address, resolve or re-allocate and share response for queries raised by vendors or from other internal stakeholders, during expediting delivery► Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.► Facilitate closure of contracts and take necessary actions► Manage inbound logistics services for other Ex-Works Domestic Supplies► Execute contingency plans in case of immediate business requirementsCommercial Due Diligence for M&A or any new business opportunity► Assist in the interactions with target entities for mergers & acquisitions due diligence regarding take-over of third party assets► Contribute to the process of identifying requirements and obtaining clearances/ documentation for taking over assets from target entities► Provide commercial inputs for any new business opportunities or business case. It includes providing contracting structure having an optimal tax impact, project/ package estimates (project, budgets, etc.)Supplier/ Vendor Identification and Onboarding► Coordinate with new identified vendors to send information/ documents in predefined forms for evaluation► Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments► Check details of forms submitted by vendor for their completeness and validity of documents► Coordinate with Quality/Engg /User team for vendor assessment if required► If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor► Populate required data and documents into MDG/Ariba system to get vendor code created in SAPData Analytics► Assist in collation and analysis of data related to various procurement activities (e.g. commodity analysis, supplier debugging, etc.) for respective categories► Identify and seek opportunities to improve efficiency and value by analysing data► Contribute to action planning and implementation based on data analytics performed for assigned categoriesQualifications
Education :Bachelor's degree in engineering in any disciplineGeneral Experience
More than 9 years of experience in procurement, supply chain management and related area.
