We are looking for a highly organised, proactive and detail-oriented professional to join our finance team as the Debtor Management & Reporting Executive. In this role you will be responsible for monitoring and managing receivables, rigorous reconciliation of debtor accounts, proactive follow-up, and preparing outstanding and other management reports which aid the sales team and senior management. You will work closely with the sales department, finance team and external parties to ensure timely collection, accurate account status and clear visibility into debtor health.
Key Responsibilities
- Manage the full lifecycle of debtor/accounts-receivable management: generation of invoices, tracking outstanding amounts, follow-up with customers for payments, escalating overdue accounts.
- Conduct rigorous reconciliation of debtor accounts on a regular basis (daily/weekly/monthly) to ensure all outstanding invoices, credit notes, adjustments are accounted for and discrepancies resolved.
- Prepare aged debt reports, outstanding reports, debtor‐summary dashboards, and ad-hoc reports for management and the sales team to highlight high‐risk accounts, collection trends, payment delays, etc.
- Work closely with the sales team to share debtor status, outstanding amounts, payment commitments, and to support decision-making (e.g., whether to extend further credit, release goods, or follow up strongly).
- Use accounting software such as Tally ERP (or equivalent ERP) for posting, tracking, and monitoring debtor ledgers. Ensure Tally records are up to date and reconcile with debtor master, ledgers, and ageing schedules.
- Use Microsoft Excel to prepare, maintain and analyse data: build spreadsheets, pivot tables, charts, dashboards to monitor receivables performance, ageing trends, collection efficiency, days sales outstanding (DSO) etc.
- Investigate and resolve discrepancies: mismatches between invoices and payments, missing credit notes, unapplied payments, customer queries, disputed amounts. Liaise with customers, sales, dispatch, finance, and other internal/external stakeholders.
- Initiate and maintain systematic follow-up schedules: reminders, calls, emails, visits (if required) to ensure payments are received per terms. Escalate seriously overdue accounts to senior management or legal/collection agency as per policy.
- Monitor credit terms and limits for customers (in coordination with sales/credit team) and alert management of risk of over-exposure or late payment behaviour.
- Maintain accurate documentation and records of communication with debtors, payment commitments, follow-up history, disputes, and settlement agreements.
- Assist in the preparation of month-end/quarter-end/annual closing of receivables: reconcile debtor ledger to General Ledger, prepare schedules for audit, bad-debt provisions, write-offs (as per policy).
- Provide insights and recommendations: suggest process improvements in debtor management, credit control, invoicing, reconciliation and reporting to enhance cash-flow and reduce outstanding days.
- Work collaboratively across functions (sales, dispatch, accounts, customer service) to ensure alignment of credit, invoicing, collections and reporting.
Required Skills & Qualifications
- Bachelor’s degree in Finance, Accounting, Commerce, Business Administration or equivalent.
- Proven experience (ideally 2-4 years or more) in debtor management / credit control / accounts receivable in a manufacturing, distribution, trading or services environment.
- Strong proficiency in Microsoft Excel – comfortable with creating and manipulating spreadsheets, using functions, pivot tables, charts, analysis, dashboards.
- Hands-on experience with Tally ERP (or comparable accounting software) for receivables, ledger reconciliation.
- Excellent analytical ability, attention to detail, accuracy, and the ability to reconcile large volumes of data.
- Very good communication skills (verbal & written) to interact with customers, sales team, internal departments and escalate matters when needed.
- Good organisational and time-management skills: ability to prioritise follow-up, meet deadlines, maintain schedules in a dynamic environment.
- Results-oriented mindset: proactive in follow-up, persistence in collections, and commitment to reducing outstanding receivables.
- Integrity and professional conduct: handling sensitive financial information, negotiating with customers, and maintaining strong record-keeping.
- Ability to work independently and as part of a team, and collaborate with stakeholders across functions.
- Knowledge of credit control procedures, receivables metrics (e.g., ageing buckets, days sales outstanding) is a plus.
Job Type: Full-time
Pay: ₹15,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Work Location: In person
