Compliance Administrator

Job Purpose

To provide essential administrative support to the Compliance Function, ensuring the effective coordination, maintenance, and documentation of compliance activities across the institution. The role involves managing compliance registers, supporting audits, handling data requests, and maintaining up-to-date compliance records in line with higher education regulations and UK GDPR.

Key Responsibilities

1. Compliance Support & Coordination

• Assist the Head of Compliance in the day-to-day management of compliance obligations (OfS, UK GDPR etc.).
• Maintain compliance trackers and logs (e.g., risk register, GDPR incident log, training completion log, policy review calendar).
• Monitor deadlines and ensure timely submission of statutory returns or compliance actions.

2. Documentation & Records Management

• Maintain accurate records of:
• Data processing activities (RoPA)
• Data breaches and near misses
• Subject rights requests (e.g., DSAR log)
• Policy reviews and updates
• Support in drafting, formatting, and publishing internal policies and procedures.

3. Data Protection Administration

• Support handling of Data Subject Access Requests (DSARs) requests.
• Ensure all records of consent, privacy notices, and data processing agreements are properly archived and accessible.
• Log and escalate privacy concerns to the Compliance Head as appropriate.

4. Reporting & Audit Preparation

• Collate documentation and evidence for internal and external audits or inspections (e.g., OfS).
• Generate monthly and quarterly compliance status reports and dashboards for internal use.

5. Staff Training & Awareness

• Monitor and report on completion rates of mandatory compliance training.
• Provide administrative support for scheduling and tracking training, webinars, and briefings.

6. Cross-Departmental Liaison

• Coordinate with departments such as IT, Registry, HR, Academic Governance, and Marketing to gather compliance inputs.
• Work with the IT team to support the Head of Compliance in tracking cybersecurity compliance measures, including breach logs, staff awareness training, and incident escalation protocols.
• Support communication of new policies, updates, or alerts across departments.

Essential Qualifications and Experience

• At least 5 years Experience in an administrative or compliance support role
• Excellent organizational skills with attention to detail and record-keeping.
• Strong written and verbal communication.
• Familiarity with data protection principles under UK GDPR.
• Competent in using Microsoft Office (Word, Excel, Outlook, Teams).
• Understanding of cybersecurity risks and controls, including the importance of breach notification procedures and secure data handling.
• Previous experience in a higher education institution or public sector will be valued.
• Awareness of Office for Students (OfS) regulatory framework.
• Exposure to compliance tools (e.g., OneTrust, SharePoint, Excel logs).

Working Relationships

• Reports to: Head of Compliance.
• Works closely with: Compliance, Registry, HR, IT, Academic Quality Team etc.

https://gedu.global/wp-content/uploads/2023/09/GEDU-Privacy-Policy-22092023-V2.0-1.pdf