Company Secretary

Company Description:-

Romsons Group of Industries is a leading manufacturer of disposable medical devices with a large product portfolio. The company is known for delivering maximum performance and safety in its products, inspiring trust for quality, innovation, and safety.

Job Summary:-

A Company Secretary and Legal is a senior executive responsible for ensuring the company complies with all legal and regulatory requirements, managing corporate governance, and overseeing the legal function. This dual role requires a comprehensive understanding of corporate law, excellent communication skills, and the ability to act as a trusted adviser to the board of directors. 

Core responsibilities:-

Corporate governance and secretarial functions

• Advising the Board:

   Provide guidance to the board of directors and senior management on their legal duties, responsibilities, and effective governance practices.

• Board and committee meetings:

   Organise, prepare agendas and board packs, record minutes, and manage all related documentation for board and committee meetings.

• Regulatory filings:

   Ensure the timely and accurate filing of statutory documents, annual returns, and other reports with regulatory authorities, such as the Registrar of Companies.

• Statutory records management:

   Maintain the company's statutory books and registers, including records of directors, shareholders, and resolutions.

• Shareholder relations:

   Manage communications with shareholders, coordinate annual general meetings (AGMs), and handle shareholder inquiries. 

Legal and compliance oversight:-

• Legal counsel:

   Serve as the company's in-house legal adviser, providing counsel on all legal matters, including commercial law, intellectual property, and labour laws.

• Compliance management:

   Develop, implement, and monitor robust compliance policies and procedures to ensure the company adheres to all applicable laws, regulations, and internal policies.

• Risk mitigation:

   Identify potential areas of legal and compliance vulnerability and risk, then develop and execute action plans to mitigate them.

• Contract management:

   Draft, review, and negotiate various commercial agreements, including contracts with vendors, clients, and investors.

• Coordination with external parties:

   Act as the primary liaison with external legal counsel, auditors, and regulatory bodies.

• Litigation management:

   Oversee any legal issues or disputes and coordinate with external counsel as necessary. 

Required skills and qualifications:-

Qualifications

• Professional certification:

   Must be a qualified Company Secretary (CS), typically with membership in a professional body like the Institute of Company Secretaries of India (ICSI).

• Legal degree:

   A Bachelor's or Master's degree in Law (LLB/LLM) is often required or strongly preferred for the component of the role.

• Experience:

   Requires (3-5 yrs) of experience in a company secretarial or similar legal and compliance role.

Key skills

• Corporate law expertise:

   In-depth knowledge of company law and corporate governance principles.

• Communication:

   Excellent written and verbal communication skills for preparing reports, drafting legal documents, and interacting with stakeholders.

• Attention to detail:

   Meticulous and diligent approach to reviewing legal documents and ensuring compliance.

• Strategic thinking:

   Ability to advise the board on legal risks and opportunities that affect business strategy.

• Integrity:

   High ethical standards and the ability to handle confidential information with discretion.

• Organizational skills:

   Strong time-management and multitasking abilities to handle numerous responsibilities and deadlines.